GPM
Events Assistant
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Job Title: Events Assistant
Location: London / Hybrid working with UK & international travel as required
Reporting to: Mollie Tebbatt, Head of Events
Salary: £28-30k
Role Overview
GP Management is looking for a highly organised, proactive and ambitious Events & Experiences Assistant to support the delivery of our global portfolio of luxury events, hospitality programmes and client experiences.
Working closely with the Head of Events, this role will provide hands-on support across the planning and execution of GP Management’s flagship events, including Monaco Grand Prix, Abu Dhabi Grand Prix, the Grand Prix Ball, and other major hospitality activations. The role will also take ownership of smaller corporate events, assist in the delivery of the Dodgeball Rally, and support our experiences team with auction logistics, guest experiences and related event operations.
This is a fast-paced and varied role, ideal for someone with strong event operations skills, excellent attention to detail and a genuine passion for live events, hospitality, luxury experiences and motorsport.
Key Responsibilities
Event Operations & Delivery
- Support the Head of Events in the planning, coordination and execution of GP Management’s major events and hospitality programmes, including but not limited to:
- Monaco Grand Prix/ Abu Dhabi Grand Prix / Grand Prix Ball
- Other international race hospitality and client activations
- Assist with all event operational requirements including:
- Venue liaison
- Supplier and production coordination
- Accommodation and travel support
- Catering coordination
- Staffing schedules and briefing documents
- Guest communications and registration
- Event collateral and on-site materials
- Create and maintain event running orders, project timelines, contact sheets, checklists and operational documents.
- Support the setup, styling and execution of event spaces on site, ensuring a seamless guest experience and high standard of delivery.
- Attend events on site as required, assisting with live event management, supplier coordination, guest handling and troubleshooting.
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Corporate Events & Client Experiences
- Take responsibility for the organisation and delivery of smaller-scale corporate events, dinners, hospitality programmes and client experiences under the guidance of the Head of Events.
- Manage event logistics from planning through to delivery, including venue research, supplier sourcing, scheduling, guest lists and post-event follow-up.
- Support the planning and execution of bespoke client experiences and hosted hospitality activations.
Dodgeball Rally Support
- Support the planning and operational management of the Dodgeball Rally, including:
- Route planning support
- Hotel and restaurant liaison
- Guest communications
- Logistics coordination
- Event documentation
- Supplier and partner management
- On-the-ground event delivery support
Auction & Experiences Support
- Work closely with the experiences and auction team to support auction and experience-related activity across key events.
- Help coordinate experience-based prizes, hospitality packages and post-event fulfilment.
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Skills & Experience
- Previous experience in an events, hospitality or operations role preferred.
- Strong organisational skills with the ability to manage multiple projects and deadlines simultaneously.
- Excellent attention to detail and a proactive, solutions-focused approach.
- Confident communicator with strong written and verbal communication skills.
- Comfortable working in a fast-paced environment and adapting to changing priorities.
- Strong administrative skills and confidence using Excel, PowerPoint, Word and event planning tools.
- A team player with a positive attitude and willingness to get stuck in at every level.
- Ability to travel and work evenings/weekends when required for live events.
Personal Attributes
- Passionate about events, hospitality and creating exceptional client experiences
- Calm under pressure and highly dependable
- Resourceful, hands-on and happy to take ownership of tasks
- Professional and polished when dealing with clients, partners and suppliers
- Excited by the pace and energy of international events and luxury hospitality
What the Role Offers
- The opportunity to work across a unique portfolio of world-class motorsport, luxury hospitality and charity events
- Exposure to international events, including Monaco and Abu Dhabi
- A broad and varied role spanning events, hospitality, auctions and experiences
- The chance to be part of a close-knit team delivering standout experiences for high-profile clients and guests
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