Haymarket Media Group
Events Coordinator
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Events Coordinator
Event Coordinator
About the Role
If you're looking for your first role in events, this is for you!
As Event Coordinator within Haymarket, you will be a key support to the whole events team. We're a busy team, running 70 events a year, both in person and virtual. The events calendar is composed of Awards, Conferences, Forums, and industry networking events for Haymarket Brands and select clients.
This is an entry-level position and will give you the opportunity to manage set tasks and gain a good understanding of events within a leading UK media business.
Responsibilities
- Set up events in Evessio for entries, judging, dinner, and delegate sales
- Manage any troubleshooting and invoicing queries
- Support the relevant events manager with administrative tasks related to the event, including:
- Resizing images
- Setting up trophy shelves
- Helping to build databases
- Sending communications
- Be the main point of contact for potential entrants, judges, and attendees
- Send out regular communications, including:
- Shortlist emails
- Tickets
- Necessary event information
- Chase for information such as:
- Images
- Dietary information from finalists or delegates on each event
- Attend the event day to manage:
- Name changes
- Table planning
- Registration
- Send out:
- Trophies
- Certificates
- Event survey questionnaires (to be received the day after an event)
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Skills, Experience & Knowledge (Minimum Criteria)
- An interest in working in events and a desire to learn
- Strong attention to detail
- Strong organisation and time management skills, including the ability to:
- Manage multiple tasks
- Work to tight deadlines
- Good use of initiative – a self-starter who can:
- Problem-solve
- Think on their feet
- A team player, not afraid of asking for help when needed
- Good collaborator and relationship builder, with the ability to work with many different teams
Haymarket is a Disability Confident employer and offers guaranteed interviews to all disabled applicants who meet the above minimum criteria. Please indicate if you have a disability when applying.
Why Work With Us?
Haymarket Media Group values its people and strives to shape a better future with remarkable content. From paid content and subscription services to integrated advertising and content marketing packages, they deliver market-leading branded experiences that inspire great decisions. Their offerings range from:
- Data and digital information solutions
- Live events
- Awards and professional education services
Employee Benefits
- 25 days’ holiday per year, excluding bank holidays (increasing by 1 day per year of service up to 30 days)
- "Work From Anywhere" policy – up to 3 weeks of the year away from the office
- Flexible working hours (core hours: 10am–3pm), allowing balance of personal commitments
- Generous contributory pension scheme
- Health Cash Plans covering:
- Medical expenses
- Dental care
- Optical services
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Our Commitment
At Haymarket, social and environmental responsibility is central to their business. They have aligned their sustainability goals with the United Nations Sustainable Development Goals.
They are committed to encouraging a balanced personal and professional life and believe their range of benefits supports this.
Working Environment
- A blended working model where full-time employees can expect to spend 3 days in the office and 2 days working from a chosen location
- Pronounced values:
- Diversity
- Inclusion
- Respect
- Responsibility
- Sustainability
Our Commitments to Equality
Haymarket is proud to be an equal-opportunities employer, committed to ensuring all candidates receive fair consideration regardless of:
- Sex
- Sexual orientation
- Marital status
- Race
- Colour
- Nationality
- Ethnic or national origin
- Religion
- Age
- Disability
Need reasonable adjustments for the recruitment process? Get in touch at recruitment@haymarket.com.
Join Haymarket – discover for yourself how they make work rewarding and exciting.
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