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Events Coordinator
Conference Operations Manager - United Media
You’ll have the opportunity to own the operational standard of every conference we run. Responsible for the end-to-end execution of 10 European private equity conferences annually—including venues, suppliers, on-site teams, and delivering an outstanding event experience.
About the Role
Do you thrive in a fast-paced, hands-on environment where execution truly matters? Are you part of an entrepreneurial team, hyper-driven to deliver excellence under tight deadlines? If so, this role is for you—be it your first operational step or your next escalation.
At United Media, we build large-scale industry media and conferences across sectors like insurance, finance, and retail. We’ve organically launched 8 media companies and acquired one. This role isn’t just a job—it’s ownership of a critical business area with real impact, constant growth, and shape-shifting responsibility.
Would you like to define the future of an industry—while growing alongside it?
**Why United Media?
Working here means:
- Impact: Every decision you make matters. Your work and results are visibly tangible and material to the business.
- Mentorship: Collaborate closely with our high-performing team AND the CEO/Founder.
- Internal growth potential: We prioritise promotion from within and reward standout performance.
- Travel and exposure: Lead conferences overseas as part of this role.
- Skill-building: Develop interpersonal, research, organisational, outreach, and project management skills from the ground up.
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Your Responsibilities
This role blends scrutiny with speed. Key focus areas include:
Supplier & Budget Leadership
- Research and vet vendors for all event needs (venues, AV, security, dining), including branding materials, special add-ons, and on-site services.
- Negotiate, finalise, monitor and manage contracts to balance cost, quality, and flexibility.
- Ensure budget adherence across all stakeholders; flag potential variances before approvals.
- Build proactive supplier relationships, resolving issues with efficiency and due diligence.
Event Execution
- Plan VIP events, lunches, dinners, and after-hours activities for sponsors and delegates.
- Logistics coordination: Manage signage, banners, décor, and scheduled transitions throughout events.
- On-site oversight: Support and troubleshoot issues with venue teams, ensuring seamless execution.
Team & Operational Support
- Track internal requests for events, consolidating notes and delivering concise documentation thereafter.
- Maintain inventory systems (banners, tech, materials) and update event asset records.
- Quality-validate design and print deliverables (banners, signage, brochures etc).
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Lead Volunteer Management
- Diligently recruit, train, and manage a 40-person team to ensure ideal execution.
- Foster efficiency culture within a tight volunteer schedule.
The Future with United Media
We see this role as a foundational stepping-stone—whether you stay for 2 years or 10+. Our strong track record ensures internal mobility, with all management roles filled via promotions from within.
What We’re Looking For
This is a novice-to-seasoned candidate role. While no previous work experience is required—you’ll receive training—you do need to have a valid UK work permit.
Core attributes
- Urgency-first mindset: Radically proactive, with a ‘no excuses’ approach.
- Ownership: Actively self-manage, delegate, follow through, and exceed commitments.
- Curiosity & connection: Energised by people—comfortable speaking, networking, and building relationships.
- Top-tier communication: Fluent in verbal and written briefs, clear direction, and constructive problem-solving.
- Turning chaos into order: Master of organisation, able to scrutinise priorities effectively.
Practical Details
- Permanent, full-time role based at our HQ in London (4-minute walk from London Victoria Station).
- On-site Monday–Friday.
- Start date flexible—integrate as soon askl ready to launch.
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