ITP Media Group
Events Coordinator
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ITP Media Group
ITP Media Group stands as a dynamic forward-thinking player in the media industry, dedicated to creating impactful content that resonates with audiences worldwide. We produce a range of business-to-business websites, magazines, and events focused on luxury fashion and jewellery, healthcare, hospitality, and catering for professionals.
About the Role
ITP Media Group is looking for an organised and enthusiastic Events Coordinator to support the delivery of its stable of industry and consumer events across brands including Watchpro, Boutique Hotelier, Professional Jeweller and many more. Working closely with the Events Manager, you will help coordinate the logistics, suppliers and on-site details that bring events to life, while developing your skills across the full events lifecycle. This is a great opportunity for a detail-oriented events professional to grow within a fast-paced, creative team.
Key Responsibilities
- Support the Events Manager in the planning and execution of the group's events portfolio, from industry gala dinners to intimate consumer pop-ups.
- Assist in coordinating event logistics including venue bookings, catering, AV, furniture, signage and entertainment.
- Help build and maintain the annual events calendar, tracking key dates, deadlines and deliverables.
- Support budget tracking by recording costs, processing invoices and helping keep events on budget.
- Liaise with suppliers and vendors to confirm requirements, timelines and delivery schedules.
- Assist with the preparation of run sheets, floor plans, guest lists and event collateral.
- Provide on-site support during events, including setup, registration, guest management and troubleshooting.
- Coordinate with internal teams (editorial, commercial, marketing) to ensure event details are aligned and communicated.
- Support post-event wrap-up, including gathering feedback, reconciling costs and compiling reports.
- Help maintain an up-to-date database of suppliers, venues and contacts across event verticals.
- Assist with the promotion of events, including social media, email marketing and website updates.
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Skills/Knowledge
- Event Support & Coordination: Ability to assist with planning and coordinating events from concept through to delivery.
- Budget Tracking: Comfortable recording costs and supporting budget management processes.
- Organisational Skills: Strong time management with the ability to juggle multiple tasks and deadlines.
- Supplier Coordination: Experience liaising with suppliers, venues or contractors, or a strong willingness to learn.
- Marketing & Promotion Support: Familiarity with social media and basic digital marketing principles.
- Health & Safety Awareness: Basic understanding of health & safety considerations for events.
- Client & Stakeholder Support: Friendly, professional manner when liaising with clients, sponsors and stakeholders.
- On-Site Coordination: Able to stay calm and helpful under pressure during live events.
- Technology Proficiency: Comfortable using MS Office/Google Workspace; exposure to event management software or CRM platforms is a plus.
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Qualifications
- Bachelor's Degree in event management, or equivalent relevant experience
- At least 1-2 years of experience in events, hospitality or a related field (internship or placement experience considered)
- An interest in building a career in events, with exposure to conferences, gala dinners or experiential marketing considered an advantage
Behavioural Competencies
- Accountability
- Initiative
- Planning and prioritization
- Proactivity in reporting
- Problem solving
- Relationship management
- Teamwork
- Adaptability
- Attention to detail
- Collaboration
- Communication
- Willingness to learn
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