Events Coordinator

About the Role

We are looking for a driven and organised events professional to work within our busy events team in delivering a demanding, diverse, and well-respected conference and events programme. The Events Coordinator will assist and at times manage a range of events including conferences, webinars, and other virtual events, round tables, dinners, and awards ceremonies as well as supporting other team members at peak times with admin tasks.

Why Join Logistics UK?

Logistics UK is one of the leading business groups in the UK, representing the breadth of the logistics sector and championing safe, efficient, and sustainable supply chains. Our mission is to support, shape, and stand up for the logistics industry, recognising its vital role in "Keeping Britain Trading". With over 7 million people working across the making, selling, and moving of goods, logistics impacts every household in the UK.

Our members span the full supply chain, from cargo owners to transport operators across road, rail, air, and sea, as well as the ports, airports, and warehouses essential to a thriving logistics ecosystem. With unrivalled expertise and industry insight, we empower our members from major retailers to manufacturers to thrive in an increasingly complex, fast-moving environment.

As the collective voice of the sector, Logistics UK advocates for member interests at the highest levels. Whether supporting national resilience through Covid-19 and Brexit or shaping the future through AI, automation, and decarbonisation, logistics is at the heart of the UK's long-term success.

Key Responsibilities

• Support the planning, production, and delivery of events, ensuring smooth execution from start to finish.
• Manage events to ensure they are delivered on time, within budget, and in line with agreed objectives and briefs.
• Establish, communicate, and maintain clear timelines and priorities across all managed events.
• Prepare comprehensive event briefings for staff, speakers, and sponsors, and ensure effective and timely internal communications.
• Create and manage post-event communications for delegates, sponsors, and speakers.
• Build and maintain strong relationships with suppliers, identifying and onboarding new suppliers where appropriate.
• Work closely with the Sponsorship Manager and Sponsorship Executive to ensure all sponsorship commitments and packages are delivered as agreed.
• Travel to site visits and inspections and provide on-site project management support during events.
• Identify opportunities to continuously improve event delivery and enhance the overall events offering.
• Ensure consistently high standards of customer service and quality across all events.
• Support the Head of Membership & Engagement and the Events Manager in meeting departmental objectives, managing budgets, and improving the events portfolio in line with the Logistics UK strategy.
• Take accurate minutes during meetings and distribute actions as required.
• Arrange team travel and accommodation for events and meetings.
• Schedule events and travel in colleagues' calendars, including placeholder bookings as needed.
• Act as office manager by monitoring and maintaining office supplies and inventory.
• Coordinate with internal teams (including marketing and communications, sales, and policy) to ensure appropriate cross-functional support for all events.