Events Co-ordinator

The Events Co-ordinator has a pivotal role in coordinating and executing various events and initiatives to support the Charity’s objectives. This position demands meticulous planning, excellent organizational skills, and the ability to manage event logistics effectively. They will work as part of the Events Logistics Team, supporting the senior members of the team, and work with and manage a number of both internal and external stakeholders.

The Events Co-ordinator will work closely with the Head of Events and colleagues across the team to support the delivery of both the Events Logistics and Wider Fundraising Team Strategic Plan, including:

• Event Planning: Collaborate with relevant stakeholders to plan, organize, and execute a diverse and often complex range of events including Sponsored Walks and Challenge events such as Abseils, Charity Galas, Stewardship/Cultivation events and a range of charity engagement events.
• Events Logistics Management: Coordinate all logistical aspects of events (venue booking, supplier coordination, transportation, accommodation, catering, equipment, and staffing requirements); and liaising and negotiating with external stakeholders to ensure our charitable ROI target is achieved. Possess specialist knowledge regarding events policies and procedures including complex event planning, risk assessing and mitigation/emergency planning contracts, manage deliveries, and ensure timely and cost-effective services for events. This includes ensuring compliance with legal, health, and safety obligations, including acquiring necessary permits and licenses for events.
• Budget Oversight: To ensure events are delivered in line with specific delegated expenditure budget, and achieve the key objectives established at outset. Develops, manages and tracks delegated budget for own events with input into the overall budget across the year, to assist the Head of Events with budget planning, cost estimation, ensuring events are executed within the allocated financial parameters.
• Volunteer Management: Recruit, train, and supervise volunteers, ensuring their roles and responsibilities are clear and well-coordinated during events.
• Event Evaluation: Supports, facilitates and monitors progress of each event and initiates and supports performance improvement. Conduct post-event evaluations to assess the success of each event, collect feedback, and implement improvements for future initiatives.
• Stakeholder Management & Communication: Collaborates with the marketing and communication team to create promotional materials, advertising campaigns, and social media content to maximize event attendance and support; and the wider income generation teams to create event working groups with shared responsibilities to deliver successful outcomes. Additional stakeholders that would be communicated with on a regular basis include; charity supporters, event attendees, Trust Staff, Charity Board Member and general members of the public.
• Sector Insights: To scope and research potential new event opportunities across the region/UK/Internationally as well as keep abreast of sector trends and opportunities.
• Personal Attributes: Passionate about the Charity; Proactive, resourceful, and able to solve problems independently. An excellent team player with strong interpersonal skills who is adaptable and open to learning and implementing new strategies.