Montagu Evans
Events & Marketing Coordinator
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Events & Marketing Coordinator
Event Coordinator – Content Marketing & Events Team
About the Role
This role provides hands-on coordination and administrative support across the firm’s events programme and related marketing activity. You’ll help deliver high-quality client and colleague events by supporting logistics, communications, attendee management and post-event follow-up, ensuring a consistent brand experience.
Event Coordination
- Support the planning and delivery of client and firm events, including:
- Roundtables
- Breakfasts
- Dinners
- Internal conferences
- External industry events (e.g., UKREiiF)
- Help source venues and suppliers, arrange site visits where needed, and coordinate event requirements such as:
- Catering
- Room set-up
- Prepare event materials, ensuring brand alignment:
- Agendas
- Delegate lists
- Briefing packs
- Name badges
- Signage
- Provide on-the-day support, including:
- Registration/delegate management
- Supplier coordination
- Troubleshooting
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Event Communications & Invitations
- Support pre- and post-event communications, including:
- Drafting and sending invitations, reminders and follow-ups using the firm’s email marketing platform
- Maintain:
- Attendee lists
- RSVPs
- Dietary/access requirements, ensuring information is handled appropriately
Administration, Tracking & Reporting
- Maintain accurate event data and attendee records in compliance with:
- GDPR
- Internal processes (including uploading attendee lists/notes to CRM where required)
- Keep event documentation organised, including:
- Briefs
- Run sheets
- Supplier details
- Budget/invoice tracking (as directed)
Marketing & Team Support
- Support day-to-day marketing operations, including:
- Maintaining calendars and inboxes
- Gathering content for internal communications (e.g., newsletters)
- Updating shared resources (e.g., business card portal)
- Help manage:
- Branded materials
- Event giveaways
- Monitoring stock levels and supporting re-orders
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Requirements
- Experience supporting events (typically 1–2 years), ideally in a professional services or similar fast-paced environment
- Highly organised with strong attention to detail; confident juggling multiple tasks and deadlines
- Clear, professional communication style; comfortable working with:
- Senior stakeholders
- External suppliers
- Confident using Microsoft Office and quick to learn:
- CRM systems
- Email marketing platforms
- Positive, can-do team player who enjoys hands-on work and ensuring smooth operations
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