Oldham College
Exam Access Arrangements (EAA) Coordinator
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About Oldham College
Oldham College is one of the largest further education providers in Greater Manchester, supporting thousands of students each year to develop the skills, knowledge, and confidence they need for their future.
We work closely with local employers, universities, and community partners to deliver education and training that meets the needs of our region. Our staff play a vital role in creating a supportive, inclusive environment where students and colleagues can thrive.
Every role at the College contributes to helping people achieve their potential.
About The Role
We are seeking a committed Exam Access Arrangements (EAA) Coordinator to support the effective delivery of College services and priorities.
Key Responsibilities
In this role you will:
- Review Education, Health and Care Plans (EHCPs), historical Form 8 documentation, and other relevant records during the enrolment and transition process to identify learners’ access arrangement needs.
- Liaise with previous schools, colleges, and other educational settings to obtain evidence and information relating to learners’ existing access arrangements where appropriate.
- Respond to enquiries from parents and carers regarding access arrangements and provide information and guidance as required.
- Adapt access arrangements to suit non-traditional exam formats, including online functional skills tests, practical assessments, and trade workshops.
- Collaborate with work-based learning tutors to establish accommodations for apprentices during their End-Point Assessments (EPAs).
- Liaise with the Systems and Reporting Team to ensure learners with Exam Access Arrangements (EAA) are accurately identified and visible within college systems, enabling staff to access relevant information and implement approved arrangements consistently.
- Track "Normal Way of Working": Collate medical evidence and tutor observations, complete formal forms (e.g., Form 8, Form 9) to prove arrangements mirror daily classroom practice.
- Build and organise robust digital or paper evidence files for every student to pass rigorous external JCQ and awarding body inspections.
- Complete and maintain required documentation, including Form 8, Form 9, and any associated records, ensuring compliance with JCQ and awarding organisation regulations.
- Deliver verified, live tracking lists of student requirements to the central Exams Office.
- Provide targeted training to Curriculum & ALS Teams on identifying needs and compiling regulatory evidence.
- Ensure learners understand their approved access arrangements, how they will be applied in practice, and the expectations for their use in assessments and examinations.
- To organise and coordinate student files and data, ensuring required evidence is up to date including the qualifications of assessors.
- To respond to queries from stakeholders in a timely manner in accordance with the College’s Communication Policy.
- To provide former students with EAA information for the benefit of rolling forwards the concession to Further or Higher Education.
- Carry out duties in line with College policies and procedures, including safeguarding and equality commitments.
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Skills And Experience
We are looking for someone who can demonstrate:
- GCSE English and Maths (Grade 4 / C or above)
- Strong administrative experience in a fast-paced Further Education college, Sixth Form, School or training provider environment.
- Proven track record of managing large datasets and complex compliance frameworks.
- Thorough, up-to-date knowledge of JCQ Access Arrangements guidelines and the Equality Act 2010.
- Proficiency with college Management Information Systems (e.g., EBS, ProMonitor) and specialist assistive software.
- Ability to stay organised, calm, and accurate when processing hundreds of student records simultaneously under tight deadlines.
- Prior experience working with students who have Special Educational Needs and Disabilities (SEND).
Interviews to take place W/C 10th August 2026
WHY JOIN US
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We offer a supportive working environment with opportunities to develop and progress. Benefits include:
- 49 days’ holiday, supporting work-life balance, including 30 bookable days plus bank holidays, efficiency days, and Christmas closure
- Pension contributions of 16.8%
- Free counselling and wellbeing support
- Retail discounts through our benefits platform
- Enhanced family-friendly policies
- Paid special leave
- Training and development opportunities
- Free breakfast Fridays
- On-site facilities including canteens and a day nursery
- Free parking and electric car scheme
- Cycle to work scheme
INCLUSION AND FLEXIBILITY
We are committed to equality, diversity, and inclusion and welcome applications from all sections of the community.
We are a Disability Confident employer and guarantee an interview to disabled applicants who meet the essential criteria.
We support the Armed Forces Covenant and welcome applications from serving personnel, veterans, and military families.
Flexible working options may be available depending on the role.
SAFEGUARDING
The College is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults.
This role is subject to pre-employment checks, which may include an enhanced DBS check, DfE barred list check, online searches, and references.
It is a criminal offence under the Rehabilitation of Offenders Act 1974 to apply for regulated activity roles if barred from working with children or vulnerable adults.
USE OF AI IN APPLICATIONS
We recognise that candidates may choose to use AI tools to support their application. If you do use AI, please ensure the information you submit accurately reflects your own skills, experience, and achievements. You may be asked to discuss your application during the recruitment process.
How To Apply
Please review the job description and person specification and submit your application by the closing date.
Join us and be part of a College where together, we invest in your future.
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