Dorset Council
Examinations & Office Assistant - St Peter's School
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Examinations & Office Assistant - St Peter's School
Examinations and Office Assistant (Fixed Term Contract)
Contract Type: Annualised hours contract (500 hours per annum) Hourly Rate: £13.05 per hour (pay award pending)
About the Role
We are seeking an outstanding Examinations and Office Assistant to join our supportive and committed team. This role demands flexibility in working patterns, with peak workload periods during:
- Internal and external exam seasons (November, May, June)
- Sixth Form enrolment (September)
The successful candidate will be responsible for the smooth administration of internal and external examinations, working closely with the Examinations Manager and Examinations Officer.
Key Responsibilities
Examination Administration & Support
- Assist in the management and secure storage of examination papers and stationery in accordance with examining board rules.
- Check all received materials, identifying and resolving discrepancies as necessary before deadlines.
- Collaborate with subject departments to ensure all specific requirements are met.
- Prepare exam venues per JCQ regulations, including transporting scripts and stationery.
- Supervise invigilators on behalf of the Examinations Manager, ensuring smooth conduct.
- Support in pupil management during examinations (entry/exit).
- Handle the distribution and collection of examination papers.
- Document and immediately report any incidents to the Examinations Manager.
- Maintain examination venues post-session (cleaning, restocking).
- Transport and sort scripts, verify lists against attendance registers, and package them under supervision.
- Complete Parcel Force daily logs and schedule packages for delivery.
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Post-Exam Responsibilities
- Collate, distribute, and store examination results and certificates.
- Maintain an organised archives system for certificates and results.
School Support & Commitment
- Safeguarding & Compliance: Adhere to child protection, health & safety, security, and confidentiality policies, reporting concerns appropriately.
- School Values: Uphold the school’s ethos, mission, and mission statement under instruction from the Head Teacher.
- Demonstrate flexibility in duties as required by senior leadership.
Requirements
Candidate Profile
- Desire to work in an exam-focused school environment.
- Strong organisational and administrative skills, with an ability to work under pressure.
- Ability to follow detailed procedures and maintain confidentiality.
- Willingness to travel between venues when necessary (May/June).
- Detail-oriented with excellent verbal/written communication skills.
- Basic familiarity with health & safety or safeguarding best practices is advantageous.
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About Us
- Ofsted Grade: GOOD (as of September 2023).
- Located in Dorset, near the New Forest and Dorset Coast, offering vibrant outdoor opportunities.
- Committed to safeguarding and equal opportunities for employees and volunteers.
Basic Terms & Conditions
Employment Screening
- Right to Work verification and Enhanced DBS check will be completed as part of the process.
- Online suitability checks (consistent with KCSIE 2025) for shortlisted candidates.
Application Process
- Applications must be submitted via the school’s website: St Peter’s School – Exam Assistant Post
🚫 CVs are NOT accepted. Application forms are required instead.
Deadlines
- Closing date: 8:00 AM, Wednesday 1st July 2026
- Interview date: To be confirmed
Further Notes
This is a fixed-term contract and safeguarding is deemed critical for this role. All staff and volunteers must share the school’s commitment to safeguarding.
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