3. Onboarding Support

• Support on-ground onboarding for London-based hires and visiting employees
• Ensure workspace readiness, basic documentation, and induction coordination

4. Data & Analysis Support

• Prepare basic HR dashboards (headcount, attrition, key metrics)
• Maintain trackers for employees, vendors, office/admin costs
• Support data collation and basic analysis in Excel

5. Presentation & Documentation

• Assist in preparing presentations (PPTs), reports, and internal documentation
• Support creation of country-specific policy handbooks (including benefits)
• Maintain organised documentation and records repository

C. Personal Assistance

• Basic diary and schedule coordination (as required)
• Travel bookings, visas, and logistics
• Restaurant bookings, events, and local arrangements
• Running errands and handling ad-hoc requests
• Managing expenses, invoices, and reconciliations

2. Vendor & Facilities Coordination

• Liaise with building management and external vendors for: Maintenance, repairs, and servicing
• Coordinate quotes and ensure timely execution of required work
• Be available on-site where required for vendor access / supervision

3. Budgeting & Expense Tracking

• Track and manage utility bills, routine maintenance costs, vendor payments, and invoices
• Maintain basic oversight and reporting of expenses

Core Skills & Competencies

• Excellent time-management skills, with the ability to prioritise effectively across multiple responsibilities
• Strong organisational and coordination skills
• High attention to detail
• Ability to manage vendors, track expenses, and maintain operational discipline
• Strong communication skills (written and verbal)
• Proficiency in MS Office (Excel, PowerPoint)
• Comfort with basic data handling and reporting

Candidate Profile

• Minimum 1-2 years of experience in: Office administration / coordination roles, PA / EA roles supporting senior stakeholders
• Exposure to high-trust, confidential environments (HNIs / family offices preferred)
• Demonstrated ability to manage vendors and operations independently
• Strong organisational and multitasking skills
• Demonstrated stability and longevity in prior roles

Additional Requirements

• Valid passport
• Clean UK driving licence and willingness to travel locally as required
• Eligibility to work in the UK
• Flexibility to provide support beyond core hours when required

This is a high-priority role, and profiles are being reviewed immediately. If you’re interested, please share your resume at dilwar.h@i-q.co