An exceptional opportunity has arisen for an experienced, highly organised Executive Administrator to join a private household based in Central London.

Supporting two Global Coordinators, this is a varied, fast-paced role requiring someone who thrives in a demanding environment, can manage multiple priorities simultaneously and delivers consistently high standards of accuracy and discretion.

Although previous private household experience is not essential, candidates must come from a strong corporate administrative background, understand professional protocol, work with minimal supervision and adapt quickly to changing priorities. This is a hands-on position for someone who enjoys taking ownership of projects, improving processes and ensuring nothing is overlooked.

Key Responsibilities:

Working closely with the Global Coordinators, responsibilities will include:

• Managing a range of administration-heavy projects including online filing, database management and document organisation.
• Researching, sourcing and purchasing household items, samples and products while maintaining accurate inventories across multiple properties.
• Implementing and maintaining a digital wardrobe catalogue, working alongside international house teams to upload and manage inventory across several global residences.
• Supporting the planning and delivery of private events, including guest list management, seating plans, sourcing gifts and event materials, and providing administrative support before and during events.
• Reviewing and maintaining a database of more than 6,000 contacts, ensuring formatting consistency, updating professional information, sourcing missing contact details and maintaining accurate records.
• Coordinating gift sourcing and distribution for birthdays, special occasions and seasonal gifting programmes, including tracking deliveries, liaising with recipients and updating contact records where required.
• Researching and recommending training opportunities for the wider team, particularly within AI platforms such as Claude, Gemini and ChatGPT.
• Monitoring emerging technology, AI tools and productivity trends, ensuring the team remains informed of new systems and efficiencies.
• Creating and maintaining Microsoft Outlook rules and automated filing systems to improve email management.
• Producing mail merges and correspondence for invitations and other communications.
• Ensuring complete consistency across electronic and paper calendars, managing complex scheduling across multiple international time zones with exceptional attention to detail.
• Designing and maintaining live project dashboards to provide clear visibility of ongoing projects, priorities and progress.