Executive Assistant

Main purpose of the job

The Executive Assistant provides comprehensive administrative, organizational, and coordination support to the Chief Executive Officer, Senior Leadership Team, and Business Office. The role is responsible for ensuring the effective planning and coordination of leadership activities, governance forums, executive meetings, travel, events, internal communications, and day-to-day business administration.

The Executive Assistant plays a key role in supporting the smooth operation of the Business Office by managing priorities, coordinating leadership governance activities, preparing executive documentation, and ensuring actions are effectively tracked and followed through. Acting as a trusted point of contact for internal and external stakeholders, the role requires a high level of professionalism, discretion, and attention to detail.

Working within a fast-paced global automotive manufacturing environment, the Executive Assistant builds effective relationships across the organization, supports the delivery of business priorities, and consistently maintains the highest standards of confidentiality, service, and professionalism.

Main missions and results

• Provide proactive support to the CEO, Senior Leadership Team, and Business Office.
• Manage complex and frequently changing executive calendars, ensuring effective prioritization of time and commitments.
• Coordinate the Senior Leadership Team governance cadence, ensuring meetings are effectively planned, actions are tracked, and decisions are appropriately documented.
• Prepare meeting agendas, briefing materials, presentations, minutes, decision logs, and action trackers, ensuring robust documentation and follow-through of agreed actions.
• Manage incoming communications, identifying priorities and ensuring timely responses and follow-up.
• Act as a primary point of contact for internal and external stakeholders engaging with the CEO.
• Assist with the preparation of executive presentations for the Board, Shareholder, and Customers.
• Track key deliverables and milestones arising from executive reviews and business plans.
• Coordinate domestic and international travel arrangements, including complex itineraries.
• Organize executive meetings, leadership conferences, customer visits, and company events.
• Manage hospitality arrangements and executive logistics.
• Develop and coordinate internal communications across company channels, including the SharePoint intranet and internal newsletters, working with key stakeholders to support clear and consistent messaging.
• Handle highly sensitive and confidential information with absolute discretion.
• Ensure compliance with company policies relating to confidentiality, data protection, and information security.