Executive Assistant

Role Description

Princes Liverpool are looking for a Business Support Co-ordinator (Executive Assistant) to join our head office in Liverpool. Are you an Executive Assistant who has C Suite experience within a Corporate business? This is an opportunity to work for one of the UK's leading FMCG businesses.

Job Purpose

To provide the Chief Officers (COs) and Senior Leadership Team (SLT) with a high-quality, confidential and professional administrative support service, ensuring the smooth and efficient operation of the Executive Office. The role also provides wider support to the Senior Executive Assistant & Business Support Manager and contributes to the delivery of key organisational priorities.

Dimensions

Internal contacts: Chief Officers, Senior Leadership Team

External contacts: Key Customers, Preferred Suppliers and Strategic Partners

Benefits:

25 Days Annual Leave plus Birthday off 14.5% Pension – 5% employee opt in / 9.5% employer Hybrid & Flexible Working - 4 Days in Office / 1 Day WFH Flexible Holiday Option - Buy 5 Additional Days Enhanced Family Friendly & Carers Policies Critical Illness Cover Learning & Development Opportunities

Principal Responsibilities

Executive Administration – Manage telephone enquiries and emails professionally and handle messages with accuracy and discretion. Document Production – Prepare, type and format letters, reports, briefing papers, spreadsheets and presentations to a high standard. Meeting & Diary Coordination – Arrange internal and external meetings, including venue booking, hospitality, technology setup and preparation/distribution of agendas and supporting documents. Update Schedules as required. Project & Board Support – Collate and prepare information packs, maintain action logs, and provide confidential administrative support to projects including acquisitions and partnerships. Event Coordination – Organise formal and informal events, managing logistics such as venue, catering, travel and accommodation. Travel Management – Arrange domestic and international travel itineraries for COs as required. Financial Administration – Collate and manage COs’ corporate expenses, process purchase orders and invoices, and ensure timely and accurate submissions. Procurement Support – Purchase stationery and equipment for COs, ensuring cost-effective and timely procurement. Information & Records Management – Develop and maintain effective filing systems for both hard-copy and electronic documents. Front-of-House Excellence – Provide a professional, welcoming service to visitors to our Head Office, reflecting the organisation’s corporate image. Stakeholder & Supplier Engagement – Build and maintain strong relationships with internal colleagues, customers and suppliers, promoting professionalism at all times. Culture & Brand Representation – Support COs in upholding the organisation’s culture, values and reputation through all interactions. Continuous Improvement – Proactively identify and recommend process improvements and cost-saving opportunities.