J.P. Morgan
Executive Assistant
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Executive Assistant
Executive Assistant
Location: Canary Wharf, Bank Street (Onsite) Contract: 3-month rolling with view to extend up to 12 months
We are looking for a highly organised and proactive Executive Assistant to support 2-3 Managing Directors and a team of Executive Directors within the Commercial & Investment Bank (CIB), EMEA. The role involves providing high-quality executive support, including:
- Complex diary management
- Booking and coordinating travel
- Processing travel expenses
- Ensuring smooth day-to-day administration
The ideal candidate will be:
- Highly organised
- Skilled in multitasking effectively
- Comfortable working in a fast-paced environment
- Able to support senior stakeholders with professionalism and discretion
Who We Are
JPMorgan Chase & Co. is a leading global financial institution headquartered in New York City, offering a diverse range of financial services including:
- Consumer banking
- Investment banking
- Commercial banking
- Asset management
Known as the largest U.S. bank by asset size, the company excels in:
- Strong market position
- Technological innovation
- Global reach
JPMorgan Chase is focused on delivering:
- Shareholder value
- Operational efficiency
- Sustainable growth
What You'll Do
Cross-Functional Support
- Build and leverage a robust network with senior and client executives across:
- Amex
- Global Technology
- EMT (Expense Management Team)
- Business Management
- Business Support Management
- Demonstrate keen insight into priorities, organisational dynamics, and key stakeholders
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Diary & Travel Coordination
- Manage executive Outlook duties, including:
- Inbox/diary management
- Complex travel logistics (flights, trains, visas, accommodation, ground transport)
- Handling last-minute adjustments
Events & Meetings
- Organise high-level meetings, conference calls (Teams/Zoom/iMeet), telepresence events, town halls, off-sites, and roadshows
- Oversee routine administrative tasks:
- Room bookings
- Filing
- Supplies management
Expense & Systems Management
- Oversee Concur expense submissions, reimbursements, personal balances, and monthly reconciliations
- Collaborate closely with Expense Management (EMT)
- Proficiency in core systems:
- Concur
- eSource
- Travel Portal
- OMD (Office of Management Data)
- Cross Border
Teamwork & Mentorship
- Work closely with the CIB assistant team for coverage
- Mentor newcomers and foster team cohesion through:
- Collaboration
- Integrity
- A supportive ethos
Line of Business Projects
- Support year-end committee functions
- Assist with:
- MIS (Management Information Systems) & reporting
- Budget and headcount tracking
- Resiliency initiatives
- Oversee forums:
- DUCC (Data & UNC Solutions)
- Com Com (Compliance Committee)
- BRC (Business Review Committee)
- Annual Reviews
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What You Bring
- Experienced Executive Assistant with investment banking exposure
- Expertise in:
- Diary management
- Travel logistics
- Expense systems
- Proactive initiator with:
- Meticulous attention to detail
- Strong initiative
- Ability to follow-through consistently
- Polished corporate communicator, able to exercise:
- Tact
- Discretion
- Judgement in confidential/client-facing situations
- Composed and upbeat under pressure, ensuring:
- Reliability
- Punctuality
- Adaptability
- Strong peer collaboration
What's Next
If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role further.
Diversity & Inclusion
We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process:
This position is being recruited on behalf of our client through Robert Walters’ Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent.
We welcome applications from all candidates and are committed to providing equal opportunities.
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