Executive Assistant

Department: EA & Administration

Location: Gatwick

Description

We are looking for a highly experienced, confidential, and proactive Executive Assistant who is used to supporting several senior-level leaders across multiple divisions. The successful candidate will be predominantly supporting four new Managing Directors in our ever-growing 50 Best brand. They will also be providing light-touch support to a few of the Executive Leaders and covering for the CEO’s EA during periods of absence. This is a new position, and the role will be offered on a 6 months’ Fixed Term Contract basis. Ideally, the candidate will be available to start immediately.

It is essential that you will have previous experience of managing various demands on your time, across multiple stakeholders. You will be unflappable and autonomous by nature, highly confidential, and able to work both adeptly and efficiently.

The role has no direct people management or budget ownership responsibilities, but it does hold indirect influence through coordinating senior stakeholders’ workflows, managing information flow, and supporting decision-making. Responsibilities predominantly span the 50Best division, involving sustained interaction with senior internal and external stakeholders to ensure alignment, continuity, and progress across diverse teams and divisions.

The role enables leaders to focus on strategic priorities by coordinating information flow, managing complex commitments, and maintaining oversight of key actions and decisions. You will act as a trusted partner and gatekeeper and strengthen organizational efficiency by ensuring leaders are well-briefed, risks are anticipated, and communications with senior stakeholders are handled professionally. The role provides a reliable, structured, and responsive service that supports continuity, clarity, and progress across the business. This involves both complex calendar management and seamless coordination of travel arrangements.

This is a 6 month Fixed Term Contract. We are looking for someone to start as soon as possible, so a limited or no notice period with a current employer would be ideal.

What You’ll Be Doing

• Driving the efficient operation of Executive and Managing Director workflows by coordinating the flow of information, priorities, and deadlines, ensuring leaders remain focused on strategic decision-making and longer-term planning.
• Influencing and aligning senior stakeholders with competing priorities by using diplomacy, negotiation, and well-structured communication to secure outcomes that support senior stakeholder’s objectives.
• Applying advanced judgment to navigate complex or ambiguous situations, resolving scheduling conflicts, anticipating risks, and shaping practical solutions that maintain momentum across multiple initiatives with minimal escalation and without compromising priorities.
• Strengthening governance disciplines by producing accurate agendas, minutes, and action tracking, ensuring decisions, commitments, and follow-ups are clearly documented, communicated, and progressed within agreed timeframes.
• Facilitating clear and timely communication between executives, senior stakeholders, and external partners, influencing outcomes through diplomacy, professional insight, and well-structured information exchange.
• Managing confidential and sensitive matters with a high degree of autonomy, protecting the integrity and reputation of senior stakeholders and ensuring information is handled with discretion and sound judgment.
• Ensuring leaders are consistently well-prepared by coordinating high-quality briefing materials, insights, and documentation that support effective decision-making and engagement across the organization.
• Improving operational effectiveness by designing, maintaining, and enhancing processes, documentation, and workflows that increase clarity, consistency, and organizational discipline across executive activities.
• Representing senior stakeholders with authority and professionalism, building effective relationships, influencing interactions across functions, and supporting alignment on priorities and organizational needs.