Adecco
Executive Assistant
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Administrative Business Partner (Hybrid | London)
Location: London (Hybrid – 3 days office / 2 days remote)
Hourly Pay Rate: £34.62
Contract: Temporary Contract
Duration: Maternity Cover
Hours: Monday–Friday, 9:00am–6:00pm
About the Opportunity
We are seeking an experienced Administrative Business Partner to provide high-level support to senior leadership within a fast-paced, global organisation. This role requires a highly organised, proactive professional who excels at calendar management, travel coordination, event planning, stakeholder engagement, and executive support. The successful candidate will be detail-oriented, solutions-focused, and capable of managing multiple priorities while maintaining the highest levels of professionalism and confidentiality.
Key Responsibilities
- Provide comprehensive administrative support to senior leaders and their teams.
- Manage complex calendars, scheduling meetings across multiple time zones and resolving conflicts proactively.
- Coordinate domestic and international travel arrangements, including itineraries, visas, documentation, and travel logistics.
- Process expense reports, invoices, purchase orders, and budget-related activities.
- Prepare meeting agendas, presentations, briefing materials, and follow-up documentation.
- Organise and deliver internal and external events, team offsites, leadership meetings, workshops, and site-wide activities.
- Act as a key point of contact for stakeholders across the business, building strong relationships internally and externally.
- Support culture, engagement, and communication initiatives across the wider organisation.
- Assist with office space planning, workplace coordination, and accommodation requests.
- Drive operational improvements, identifying opportunities to enhance processes and increase efficiency.
- Manage multiple projects and priorities simultaneously while maintaining accuracy and attention to detail.
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Required Skills & Experience
- Previous experience as an Executive Assistant, Administrative Business Partner, Personal Assistant, Team Assistant, or similar role supporting senior leadership.
- Strong calendar management and scheduling experience.
- Expertise in travel coordination and logistics management.
- Experience organising events, offsites, workshops, and leadership meetings.
- Advanced stakeholder management and relationship-building skills.
- Strong written and verbal communication skills.
- Proven ability to manage confidential information with discretion.
- Excellent organisational and prioritisation abilities.
- Experience supporting multiple senior stakeholders simultaneously.
- Comfortable working in a fast-paced, changing environment.
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Preferred Experience
- Experience supporting Director or Senior Leadership-level stakeholders.
- Experience working within global or matrix organisations.
- Exposure to budget management, resource planning, and headcount tracking.
- Strong proficiency with Microsoft Office and collaboration tools.
Core Competencies
- Executive & Administrative Support
- Calendar Management
- Travel Coordination
- Event Management
- Stakeholder Engagement
- Expense & Budget Management
- Project Coordination
- Relationship Building
- Office & Facilities Coordination
- Communication & Organisation
- Confidentiality & Professionalism
- Process Improvement
What Success Looks Like
- Seamless support for senior leadership teams.
- Efficient management of calendars, meetings, and travel arrangements.
- Successful delivery of high-profile events and programmes.
- Strong stakeholder relationships across the organisation.
- Consistent attention to detail and operational excellence.
- Proactive problem-solving and effective prioritisation in a fast-paced environment.
Interested? Apply now to join a dynamic, collaborative environment where you'll play a key role supporting senior leadership and business operations.
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