Executive Assistant

About Motorway

Motorway is the UK’s fastest-growing used car marketplace – our award winning, online-only platform connects private car sellers with over 7,500 verified dealers nationwide, who compete to offer the best price. Founded in 2017, our technology makes the process refreshingly easy, earning us an 'Excellent' Trustpilot rating with over 70,000 reviews. We're not just building a platform; we're changing how people sell cars.

Backed by leading investors like Index Ventures and ICONIQ Growth, and following a successful $190 million funding round, we're on a mission to transform the used car market.

The Role

We're looking for an exceptional Executive Assistant to provide high-quality support to two of our senior leaders: our Co-Founder and our Chief Product Officer.

This is a role for someone who operates several steps ahead - someone who doesn't wait to be told there's a problem, but has already spotted it, thought through the options, and come with a recommendation. You'll be the connective tissue that keeps two busy, high-impact executives running at their best.

If you're highly organised, naturally proactive, and take genuine pride in end-to-end ownership of your work, this could be a perfect fit.

What You'll Be Doing

• Strategic diary management: You'll own the calendars of both executives - not just filling slots, but managing time strategically. That means anticipating conflicts before they happen, understanding priorities well enough to make smart trade-off decisions, protecting key recurring meetings and leadership cadences, and maintaining flawless meeting logistics (links, attendees, locations, titles). When competing priorities arise, you'll come with a recommended solution, not just the problem.
• Independent problem solving: When something goes wrong, or looks like it might, you'll be the one who resolves it. Whether it's a logistical snag with travel, an event that needs last-minute rescheduling, or a workspace issue that needs sorting, you'll handle it end-to-end without needing to be chased. You bring solutions to the table, not just escalations.
• Project and task ownership: You'll take on delegated projects and see them through to completion with minimal oversight. That means proactively tracking progress, sharing timely updates, and making sure nothing falls through the cracks.
• Stakeholder and correspondence management: You'll manage inbound requests, screen correspondence, and handle communications on behalf of the executives where appropriate — always with discretion and good judgement about what requires their attention and what you can resolve yourself.
• Travel and event planning: You'll arrange travel, accommodation, and logistics for both executives, thinking through the details others might miss. You'll also plan and coordinate team meetings, offsites, board events, and social occasions - managing everything from invites and agendas to catering, timings, and on-the-day delivery.
• Administration: Taking minutes at key meetings, managing expenses, preparing briefing materials ahead of important meetings, and other ad hoc projects that call for precision and follow-through.