Brookfield Asset Management
Executive Assistant
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Executive Assistant
Executive Assistant – Brookfield Business Partners
Location
London - One Canada Square, Level 25
About Brookfield
Brookfield’s private equity business focuses on driving operational transformation in businesses providing essential products and services. With 25 years of experience as a long-term owner and operator of world-class assets, the team targets high-quality businesses with strong barriers to entry. By enhancing cash flow capabilities through data-informed strategy and execution (leveraging insights from the wider Brookfield ecosystem), the group manages $150 billion in assets under management.
Brookfield Business Partners is the flagship listed vehicle of Brookfield’s private equity group and a global company in the business services and industrials sector, specialising in essential products and services. Listed on:
- NYSE: BBU
- TSX: BBU.UN
Explore more at bbu.brookfield.com
Brookfield Culture
Brookfield values employees who embody the Attributes of a Brookfield Leader: ✔ Entrepreneurial – proactive and forward-thinking ✔ Collaborative – team-oriented and inclusive ✔ Disciplined – results-driven with strong work ethic
The organisation fosters growth through challenging roles, exposure to diverse businesses, and robust mentorship.
Role Overview
We’re seeking a highly proactive, detail-oriented Executive Assistant (EA) with experience supporting a fast-moving private equity environment. The ideal candidate is:
- Organised and flexible – adept at managing complex global schedules
- Resilient and adaptive – ability to balance competing priorities and thrive under pressure
- Client-focused – ensuring seamless interactions with internal/external stakeholders
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Key Responsibilities
Executive Support & Calendar Management
- Proactively manage multidirectional executive calendars across global time zones
- Optimise executives’ time by prioritising tasks, mitigating conflicts, and adjusting schedules dynamically
- Liaise with stakeholders worldwide to coordinate internal/external meetings, securing venues, managing hospitality, and VTC logistics
Travel & Logistics
- Arrange complex international travel (flights, accommodation, multi-leg itineraries, transfers, visas) with attention to detail and operational precision
- Adapt itineraries instantly to evolving business needs, troubleshooting and problem-solving
Administrative & Financial Processes
- Spearhead expense reconciliation (Concur usage advantageous) and invoice processing
- Ensure accuracy in submissions, maintain records, and adhere to deadlines
- Collaborate with Finance to streamline payment workflows
Documentation & Briefings
- Draft meeting agendas, presentations, and briefing materials to support executive decision-making
- Distribute critical information to ensure executives are fully prepared
Stakeholder Coordination
- Act as a courteous guest coordinator for in-house and external visitors
- Liaise with Reception, Facilities, IT, and Finance for seamless operational delivery
- Lead new-hire onboarding, managing access, technology setup, and formalities
- Organise team meetings, offsites, conferences, and social events—projecting professionalism
Cross-Functional Relationships
- Build trust with executive teams and global stakeholders as Brookfield’s administrative anchor
- Assist the wider Executive Assistant team in covering workload peaks or absences flexibly
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Confidentiality & Professionalism
- Safeguard sensitive information with discretion and integrity
Technical Skills & Requirements
Minimum Qualifications:
- 3+ years’ experience in a comparable role (private equity, professional services, or corporate milieu)
- Proficiency in Microsoft Outlook, Word, PowerPoint (familiarity with Concur is a plus)
- Sharp organisation and professional communication skills
- Proven ability to work independently and collaborately, prioritising efficiently under tight deadlines
Soft Skills:
- Proactive decision-making and sound judgement for last-minute adjustments
- Resourcefulness & resilient mindset
- High attention to detail—ensuring all deadlines, arranges, and tasks align
Brookfield’s Commitments
Brookfield is dedicated to a positive, respectful, and inclusive work environment, where diversity drives success. We:
- Do not tolerate discrimination, harassment, or violence
- Prioritise equitable opportunity across all candidates
Only candidates progressing to pre-screening will be contacted.
About Brookfield Asset Management
Brookfield Asset Management (BAM) is a global alternative asset firm managing over $1 trillion in real estate, infrastructure, renewable energy, private equity, and credit. As a publicly listed company (NYSE: BAM, TSX: BAM), Brookfield’s goal is to steward long-life assets that underpin economic stability for global stakeholders. For more on Brookfield’s mandate, visit:
- Brookfield Corporation (NYSE: BN, TSX: BN)
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