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Executive Assistant
# Senior Executive Assistant
Work Mode
- Onsite
About the Role
Join our dynamic team as a Senior Executive Assistant to provide strategic support to senior leadership with expertise in professional organisation, stakeholder coordination, and process optimisation.
Executive Support & Calendar Management
- Proactively manage and optimize the Senior Director’s calendar, including:
- Scheduling internal and external meetings
- Organising board sessions
- Coordinating travel itineraries across multiple time zones
- Act as the primary point of contact between the executive office and internal/external stakeholders
- Prepare, review, and coordinate:
- Executive briefings
- Reports
- Presentations
- Correspondence
- Draft, proofread, and distribute executive communications on behalf of senior leadership
Administrative Operations
- Coordinate and manage end-to-end logistics for:
- Meetings
- Offsites
- Conferences
- Corporate events
- Handle complex domestic and international travel arrangements, including:
- Flights
- Hotels
- Visas
- Ground transportation
- Process and reconcile executive expense reports in compliance with company policies
- Maintain organized filing systems (digital and physical), ensuring:
- Confidential documents are handled appropriately
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Project & Cross-Functional Coordination
- Track and follow up on:
- Action items
- Decisions
- Deliverables from executive meetings
- Liaise with:
- Department heads
- Global teams
- Facilitate timely execution of priorities
- Support coordination of:
- Strategic initiatives
- Business reviews
- Cross-departmental projects
- Prepare and distribute:
- Meeting materials
- Agendas
- Minutes for leadership team meetings and board sessions
Communication & Stakeholder Management
- Serve as a professional representative of the executive office in interactions with:
- Clients
- Partners
- Internal teams
- Manage and triage incoming communications, ensuring prompt and appropriate responses
- Coordinate with global counterparts across the organisation
Compliance & Confidentiality
- Handle all sensitive and confidential information with:
- Utmost discretion
- Professionalism
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Qualifications & Requirements
Education
- Bachelor’s degree in Business Administration, Management, or a related field (required)
- Secretarial / Executive Administration certification (advantageous)
Experience
- 5 years minimum in an executive administrative role, preferably within a multinational corporate environment
- Demonstrated experience supporting C-Suite or Senior Management executives
- Proven track record of managing complex calendars and high-volume communications
Skills & Competencies
- Advanced proficiency in Microsoft Office Suite:
- Outlook
- Word
- Excel
- PowerPoint
- Teams
- Excellent verbal and written communication skills
- Exceptional organizational and time-management skills, adapting to manage multiple priorities
- High emotional intelligence, tact, and professionalism in stakeholder interactions
- Strong:
- Analytical
- Problem-solving
- Proactive and solution-oriented mindset
- Ability to:
- Work independently
- Take initiative
- Adapt to changing priorities in a dynamic environment
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Skills
Calendar Management
Communication
Organizational Skills
Time Management
Microsoft Office Suite
Problem Solving
Stakeholder Management
Logistics Coordination
Travel Arrangements
Expense Reporting
Confidentiality
Meeting Coordination
Presentation Preparation
Executive Support
Cross-Functional Coordination
Emotional Intelligence