The Opportunity

We are looking for a highly organized and proactive Assistant to support the HVDC Engineering team in the UK.

This role is ideal for someone who thrives in a dynamic environment, enjoys multitasking, and takes ownership of their responsibilities. You will play a key role in ensuring smooth day-to-day operations while supporting both internal teams and external stakeholders.

Key Responsibilities

• Organize team meetings, events, and maintain accurate minutes of meetings
• Coordinate travel arrangements for team members
• Support planning and coordination of internal and external training sessions
• Prepare and maintain team dashboards and reports
• Manage procurement of IT equipment, mobile devices, PPE, and other office needs
• Support onboarding activities for new starters

General Office Administration Support includes:

• Entering data or performing word processing work in support of local office or function-specific business processes.
• Coordinating the logistics for office events.
• Coordinating the logistics for office moves (e.g., moving office furniture, packing files, etc.).
• Providing back-up support for reception/switchboard or the mailroom.

Your Background

• Proven experience in an administrative or coordination role
• Strong attention to detail and organizational skills
• Excellent communication skills (written and verbal)
• Ability to manage multiple stakeholders effectively
• Proficiency in IT tools (e.g., MS Office, collaboration platforms)