Melissa Painting
Executive Assistant
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Executive Assistant
Melissa Painting – Executive Assistant
:paintbrush: About the Company
Melissa Painting is a construction company based in Miami, Florida, serving residential and commercial clients with painting and related finishing services. The company focuses on delivering quality workmanship, reliable project execution, and responsive customer service.
Team members collaborate closely with clients, project managers, and trades to ensure projects are completed on time and adhere to the highest standards. The company values:
- Professionalism
- Attention to detail
- A collaborative work environment where individuals can contribute to its growth.
:briefcase: Role Description
The Executive Assistant is a full-time, on-site role based in Miami, Florida (company HQ). This position supports company leadership by:
Key Responsibilities
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Calendars & Scheduling:
- Manage executive calendars, including meetings, travel arrangements, and appointments.
- Prioritise tasks and coordinate priorities with leadership.
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Communications:
- Handle incoming calls, emails, and correspondence.
- Draft, edit, and distribute internal/external communications and reports.
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Administrative Support:
- Prepare and maintain expense reports, ensuring accuracy.
- Organise documents, files, and data entry for administrative tasks.
- Manage physical and digital files effectively.
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Project Coordination:
- Support project-related administrativework, including tracking deadlines and deliverables.
- Source materials for executives, ensuring they have timely access to key documents.
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Budget & Financial Tracking:
- Assist in monitoring company expenses and financial tracking.
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Office & Process Improvement:
- Facilitate operational efficiency within the office environment.
- Provide general office support, including facility management.
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Confidentiality:
- Handle sensitive company/ executive information with discretion.
▶️ Requirements
Minimum Qualifications
- Executive Administrative Assistance Skills:
- Calendar management, meeting coordination, and task prioritisation.
- Proficiency with email, calendars (e.g., Outlook), spreadsheets (e.g., Excel), and word processing.
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Communication & Organisation:
- Fluent written and verbal skills for interactions with leadership, teams, and clients.
- Strong attention to detail, organization, and closeness.
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Experience:
- Previous role in executive assisting or comparable administrative functions.
- Bonus if previous construction industry experience exists.
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Qualifications:
- Education or training in business administration, office management, or a related field is beneficial.
Preferred Skills
- Comfortable with confidentiality standards and maintaining discretion.
- Willingness to learn new software/tools for business processes.
- Knowledge of industry standards in construction or financing (a plus).
Melissa Painting values a self-driven, detail-oriented individual who thrives in dynamic and collaborative environments. Apply today to join our growing team.
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