The Role

As an Executive Assistant, you will be part of a small team delivering high quality, confidential and proactive administration support to the Directorate.

The Executive Assistant’s main duties will include diary management, meeting coordination, preparation of presentations, reports and minutes. Your ability to plan ahead, prioritise tasks, and take on ad hoc duties will be crucial in ensuring the seamless operation of the team.

To thrive in this role, you must demonstrate exceptional organisation skills, flexibility and be experienced in interacting confidently at a senior level.

Specifically, you will:

• Support the nominated Director(s) with their day-to-day duties through effective diary scheduling and management, preparation of meeting agendas and minutes, booking travel and accommodation and other ad hoc duties, deputising and covering for other Executive Assistants as required.
• Undertake a range of administrative tasks for the Directors and support with the prioritisation of workload.
• Support the Directors with management of internal and external stakeholder relationships including drafting written correspondence.
• Arrange and attend departmental meetings including the preparation and circulation of agendas, minutes and actions.
• Arrange other internal and external meetings where required, which could include liaising with Trustees and other third parties, preparing agendas and minutes and monitoring follow-up actions as required.
• On a daily basis, monitor and track emails and actions pending.
• Assist the charity’s Directors with the completion of all official company records and regulatory documentation as required.
• Use the charity’s HR System as required to monitor and approve annual leave on behalf of the charity’s Directors, ensuring compliance with current charity policies.

About You

To be considered for this role, you will need:

• To be ideally educated to A Level or able to demonstrate relevant equivalent experience.
• To have significant experience working in a similar role providing executive support at Director level.
• To have expert proficiency in the use of Microsoft Office (Word, Excel, PowerPoint, Outlook) and experience using a range of platforms and databases including CRM systems.
• To have experience of working with AI platforms to create efficiencies with work processes.
• To have exceptional organisational skills and ability to manage a diverse workload, conflicting priorities and tight deadlines.
• To have excellent interpersonal skills, an empathetic and adaptable communicator who inspires trust and confidence at all levels.
• To have proven ability to assimilate, record and convey complex information accurately and efficiently.
• To be diplomatic and discreet, and have high standards of confidentiality.
• To have excellent attention to detail ensuring accuracy and quality of work in all tasks including preparation of documents, scheduling of meetings, proof-reading communications and other administrative tasks.

Application

Before applying, please read the full role profile linked above.

Yorkshire Cancer Research is a responsible and flexible employer. We welcome any discussion for flexible working at the interview/offer stage where we will consider an individual’s circumstances against the needs of the charity.

We positively encourage applications from suitably qualified and eligible candidates from all backgrounds. If we can make any reasonable adjustments to support your application please contact us.