Administrative Business Partner (ABP)

Role Overview

Location: London - 3 days in the office per week

Hours: 40 per week

As an Administrative Business Partner (ABP), you proactively complete administrative tasks such as travel management, expense reports, calendar management, and facilities coordination with minimal guidance. You use excellent judgment and discretion to support your team's and/or site's projects and have established trust with cross-functional partners. You have a strong understanding of the business, fostering positive impact on scheduling and prioritization. You utilize solid communication skills to collaborate and build rapport with internal and possibly external-facing parties. You exhibit the highest standards of confidentiality, with an advanced understanding of our policies and procedures.

Responsibilities include:

• Plan and organize site/location activities in areas of culture, community affairs, PR, communications with both the internal and external communities with minimal guidance.
• Make recommendations to the leadership teams and site/location with regard to strategic programs and initiatives around culture, team dynamics, site effectiveness.
• Provide support to ABP community and seen as a role model at the site, location, or region.
• Schedule, maintain, and update calendar events, with minimal guidance.
• Execute expense and budget management activities with minimal guidance.
• Complete travel coordination tasks with minimal guidance.
• Prepare meetings for the executive, team, and/or site with minimal guidance.
• Plan and organize internal and external programs and events (e.g., budget management, team off-sites, site-wide events, business events, tech talks, summits) and manage event logistics (e.g., venues, equipment, swag, entertainment, travel) in collaboration with internal partners and external vendors.
• Contribute to projects or programs (e.g., Culture Club, E/ABP global community projects, Function/PA/Site E/ABP specific process improvement or other projects, executive or site-driven projects or programs not related to the E/ABP role).
• Execute events, projects or programs with minimal guidance.
• Deliver MEDIUM- to LARGE-scale projects/events from initiation through delivery, determines corrective action for risks and obstacles with occasional assistance from executive, may serve as an escalation point.
• Proactively identify approaches to solve problems.
• Exhibit excellent judgment and discretion.
• Assess and advocate for office space needs with minimal guidance.
• Manage requests for space accommodations.
• Liaise with internal partners (e.g., real estate workplace services - REWS) to construct and plan space allocation.
• May facilitate office moves.