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Executive Assistant
Executive Assistant
About Side
Side is a global video game development and services provider, delivering technical and creative services to many of the largest developers and studios worldwide.
Founded in Japan in 1994, Side has grown into a global force in the gaming industry. Our industry-leading services include:
- Art production
- Game development
- Quality assurance
- Player support
- Community management
- Localisation
- Localisation QA
- Audio production
- Data collection
With an international footprint and offices across North America, Europe, South America, and Asia, Side continues to grow rapidly while supporting many of the world’s leading game developers and publishers.
For more information, visit: www.side.inc
Role Overview
Side is seeking an experienced, highly organised, and proactive Executive Assistant to provide support to the Chief Financial Officer (CFO), Chief Operating Officer (COO), and Chief Commercial Officer (CCO).
This is a critical role, requiring:
- Exceptional organisational skills
- Discretion and professional judgement
- The ability to anticipate the needs of senior executives in a fast-paced international business
The ideal candidate will act as a trusted partner in managing:
- Complex calendars
- International travel
- Executive meetings
- Leadership team operations
The role demands expertise in handling multiple priorities, global relationships, and confidential information with independence and discretion.
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Key Responsibilities
Executive Support
- Provide proactive diary management for the CFO, COO, and CCO while balancing global time zones
- Coordinate internal and external stakeholder meetings
- Prepare schedules and briefing materials
- Anticipate executive requirements and resolve scheduling conflicts early
- Serve as the primary administrative contact for executive needs
Travel & Logistics
- Arrange complex international travel (flights, booking, visas, transportation)
- Develop detailed travel itineraries for C-suite executives
- Manage travel changes and last-minute adjustments efficiently
- Process travel expenses while ensuring policy compliance
Project Coordination
- Support cross-functional initiatives led by the CFO, COO, and CCO
- Coordinate efforts across Finance, Operations, Commercial, Legal, HR and other departments
- Monitor key deadlines and ensure on-time delivery
Administration
- Create high-standard correspondence, reports, and presentations
- Streamline document approval and signature processes
- Maintain accurate records and ensure critical documents remain organised and accessible
Stakeholder Management
- Build strong, effective working relationships across the global organisation
- Liaise confidently with senior leadership, clients, and external partners
- Handle highly confidential information with absolute discretion
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Office & Event Support
- Facilitate executive visits to international sites
- Organise contract offsites, team gatherings, and client engagements
- Assist with Board, committee, and investor events as needed
Candidate Profile
Qualifications & Experience
- Proven Executive Assistant or Senior Personal Assistant experience
- Support experience for multiple C-level executives
- Strong background in global calendar/calendar management and international travel coordination
- Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
- Experience with Microsoft Teams and modern collaboration tools
- Bonus if you have experience in technology, professional services, or global organisation environments
Skills & Attributes
- Exceptional organisation and planning
- Rigorous attention to detail
- Strong written and verbal communication
- Disciplined professionalism, judgement, and discretion
- Ability to prioritise effectively in a dynamic environment
- Stay composed under pressure while managing multiple demands
- Proactive, resourceful approach with problem-solving skills
- Excellent stakeholder relationship-building and interpersonal skills
- Comfortable working independently and collaboratively in a global team
- High integrity and confidentiality standards
- Flexible, positive attitude and willingness to take ownership of broad responsibilities
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