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Executive Assistant
Executive Assistant – Leeds, UK
Proxima, part of the global leader Bain & Company, is a well-established management consulting firm specialising in procurement. We’re looking for a proactive Executive Assistant to join our Leeds team, supporting senior leaders and contributing to a collaborative environment.
About Proxima
With offices in London, Leeds, Cardiff, Düsseldorf, Chicago, Singapore, Melbourne, Sydney, Kuala Lumpur, and Hong Kong, we combine global reach with local expertise. This role offers an exciting opportunity to showcase your skills in a growing organisation.
Key Responsibilities
- Provide executive and administrative support to Senior Vice Presidents across European and UK offices
- Diary management: Schedule, organise, and arrange meetings, business commitments, and follow-up actions
- Liaise with internal teams and external business contacts
- Arrange international and domestic travel
- Support other Executive Assistants, including holiday cover
- Provide receptionist duties as needed:
- Answer telephones
- Greet clients and visitors
- Manage catering and meeting room bookings
- Ensure all monthly expense claims are processed accurately
- Assist with other business areas as/when required
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Requirements
We’re looking for candidates with the following skills and experience:
- Previous experience in a similar Executive Assistant role
- Strong organisational skills capable of managing multiple tasks efficiently
- Exceptional attention to detail with a selection of accuracy and quality consciousness
- Ability to handle confidential information with discretion
- Adaptable, efficient, and flexible approach in a fast-paced environment
- Self-motivated with a positive problem-solving attitude
- Strong communication skills – both written and verbal
- Fluent spoken and written English
- Advanced IT proficiency, including Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Flexibility to travel as needed (sometimes at short notice)
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Benefits of Joining Proxima
Our collaborative, inclusive, and growth-focused culture creates an environment where you can thrive. We offer:
- Competitive salary and market-leading benefits
- 25 days annual leave plus UK Bank Holidays
- Flexible hybrid working with two on-site days per week at our Leeds office
- A supportive, friendly workplace with a global network
- Commitment to well-being and social responsibility
- Opportunities to participate in company committees and projects
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