Wise May Ltd
Executive Assistant
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Executive Assistant
Wise May are looking for an Executive Assistant to join a respected and purpose-driven organisation based in Central London. This is an excellent opportunity to be supporting the CEO, playing a key role in ensuring the smooth running of the executive office while contributing to the continued success of the organisation.
This is a full-time, permanent position. The role is predominantly office-based, with flexibility depending on the CEO's schedule.
Executive Assistant Duties
- Provide high-level executive support to the CEO, managing a busy and ever-changing diary.
- Coordinate domestic and international travel arrangements and detailed itineraries.
- Prepare agendas, attend meetings and produce accurate, high-quality minutes, particularly for governance and board meetings.
- Act as the main point of contact for internal and external stakeholders on behalf of the CEO.
- Minute taking in board meetings.
- Build strong working relationships across the organisation and with key external contacts.
- Support the planning and coordination of governance meetings, ensuring all documentation is prepared and distributed in advance.
- Proactively manage priorities, anticipate the CEO's needs and ensure actions are followed up efficiently.
- Identify opportunities to improve processes and introduce new ways of working within the executive office.
- Provide administrative support across a range of business activities and confidential matters.
- Assist with projects and organisational initiatives as required, with the opportunity to become more involved in project work over time.
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Executive Assistant Skills Required
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- Previous experience working as an Executive Assistant, Personal Assistant or similar executive support role.
- Excellent minute-taking experience, ideally within board or governance meetings.
- Strong diary management and organisational skills, with the ability to manage multiple priorities.
- Confident liaising with senior stakeholders and maintaining strong professional relationships.
- A proactive, solutions-focused approach with the confidence to use initiative and identify areas for improvement.
- Excellent written and verbal communication skills.
- Strong attention to detail and the ability to handle confidential information with discretion.
- An interest in supporting projects and contributing beyond the traditional Executive Assistant remit would be advantageous.
- Flexible approach to office attendance, with the ability to work in the office whenever the CEO is present.
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