Etf Foundation
Executive Assistant and Governance Officer
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About the job
Summary
This role provides high-quality, autonomous executive support and governance coordination across the CEO Office. It supports the CEO, Executive Directors, Chief of Staff, Chair and trustees, ensuring disciplined organisation, strong governance practice, and effective planning and prioritisation.
Executive and Non-Executive Support
- Manage complex diaries, ensuring excellent planning, and strategic and proactive prioritisation.
- Coordinate travel, accommodation and logistics.
- Prepare briefing materials, presentations and written content.
- Support high-level meetings, including agendas and follow-ups.
Governance Support
- Provide high-quality secretariat services to Board and Committees.
- Maintain accurate governance records and trustee data.
- Support annual business and governance cycles and planning.
- Assist with trustee recruitment, onboarding, induction and compliance.
Cross-organisational Coordination
- Support business planning, operational assurance and reporting.
- Assist with organisational change programmes.
- Organisation of virtual and in-person events, including venue sourcing, on-the-day logistics and follow-up.
- Managing approvals process and referring colleagues to appropriate policies, processes and signatories.
- Supporting internal communications.
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Systems and Continuous Improvement
- Streamline processes across governance and administration.
- Use generative AI tools responsibly to improve productivity.
- Support financial processes including POs and invoices.
Your profile
- Significant Executive and ideally Non-Executive experience providing high-level EA and/or governance support
- Strong judgement, discretion and confident stakeholder engagement.
- Strong organisational skills and ability to manage competing demands.
- Excellent written communication and minute-taking skills.
- Advanced IT skills including Microsoft Office.
- Ability to work autonomously and proactively.
- Commitment to ETF values and inclusive working.
The successful candidate will have:
Information
- The postholder will be expected to be in the office at least once a week, with occasionally being in the office for particular events, Board and Committee meetings. We expect this may be a further 2 days in the office per month.
Benefits:
- London Allowance of £1,000 p/a for London office-based staff to support commuting costs
- Life Assurance (4x basic salary upon death, please keep your nomination updated)
- Employee Assistance Programme (EAP)
- Simplyhealth Health Cash Plan (funded by ETF)
- Flexible Working/Working from home
- Enhanced Maternity/Paternity Leave
- Volunteering leave – 5 days in total (3 days paid and 2 days unpaid)
- Cycle to Work Scheme and Season Ticket Loans
- Salary sacrifice electric vehicle lease scheme (TBC in 2027)
- BHN Extra Discounts – great savings on over 100 brands
- CPD Opportunities (apprenticeships and contributions to personal professional memberships
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About us
Every day, educators and leaders across the Further Education (FE) and Skills sector inspire curiosity, drive progress and empower learners to achieve their potential. The Education Training Foundation (ETF) is here to champion the vital role of the FE and Skills workforce. Working in partnership, we drive professionalism by setting the professional standards for the quality of teaching and leadership across the sector. We provide educators with a pathway of professional development throughout their careers, champion inclusion and enable sector change for a thriving FE and Skills sector. Together, we are transforming lives and opportunities for learners aged 14 and above.
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