What You'll Own

• Provide executive administration support, including diary management, travel bookings, visa applications, expense processing and general executive assistance.
• Coordinate meetings for the Executive Vice President (EVP), Senior Vice Presidents (SVPs) and Vice Presidents (VPs), including scheduling, room bookings, agendas, minute taking and meeting logistics.
• Respond to and coordinate meeting requests and communications on behalf of the Executive team.
• Manage complex diaries, ensuring efficient scheduling and sufficient travel time between appointments.
• Arrange domestic and international travel, preparing detailed itineraries and recommending efficient travel options.
• Process and reconcile business expenses accurately and within required deadlines.
• Assist with departmental administration, maintaining records, staff lists, email distribution groups and key documentation.
• Support interns within the department, acting as a key point of contact.
• Print, process and file departmental documentation as required.
• Assist with travel arrangements for clients and the wider team.
• Support the Office Assistant with welcoming and collecting external guests.
• Provide additional administrative support across the department as business needs require.
• Carry out any other duties appropriate to the level and scope of the role.

Travel & Event Requirements

• Regular weekend work may be required to support events across the Arts & Entertainment portfolio, including festivals, exhibitions and seasonal live events.
• Travel within the UK and occasionally internationally may be required to support meetings and events.

What You Bring

• Previous experience in an administrative, executive assistant, personal assistant or office support role is preferred.
• Experience supporting senior stakeholders and managing complex diaries is desirable.
• Knowledge or interest in the arts, entertainment or live events industry is advantageous.
• Experience using travel booking and expense management systems is beneficial.
• Previous experience booking international travel and coordinating meetings across multiple time zones is desirable.
• Strong working knowledge of Microsoft Office, including Outlook, Word, Excel and PowerPoint.
• Excellent organisational skills with the ability to prioritise multiple competing tasks.
• Strong attention to detail and ability to produce accurate work under pressure.
• Excellent communication and interpersonal skills, with the ability to build lasting relationships with internal and external stakeholders.
• Ability to work independently while remaining a collaborative and supportive team player.
• Calm, adaptable and resilient with excellent time management skills.
• A proactive approach with a willingness to support the wider team whenever required.

Benefits

Here are some of the benefits and perks offered at MARI Group:

• Hybrid work environment (blend of in-office and at-home days)
• Pension match and access to a bespoke pension scheme
• Paid Parental Leave
• Employee Assistance Programme
• Enhanced gyms, wellness and financial wellbeing apps access via Wellhub
• Flexible Paid Time Off

MARI believes in the power of live experiences to unite people — and we know that can only be achieved when we reflect the full diversity of the world around us. As a global company that shapes culture across sports, art, and entertainment, we are committed to fostering an inclusive workplace and to practicing anti-discrimination across race, gender identity, sexual orientation, disability, and beyond. We recognise that systemic inequality and discrimination remain challenges across the events and entertainment industry, and we are dedicated to driving meaningful progress — both within our own organisation and across the wider industry we are proud to be part of.