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Executive Assistant - Bid Support (Architectural Practice)
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This role is hybrid based in London but will require the successful candidate to travel to Oman on a regular basis.
We are working with this prestigious Architectural Practice who have a flair for creating contemporary award-winning projects and seeking an experienced Executive Assistant who must have experience with bid support.
- Work closely with the Director on a day-to-day basis, managing diary, correspondence, travel, and meeting arrangements.
- Coordinate and help produce bid proposals and pitch documents: gather content from design teams, put together InDesign files and presentations, proofread submissions, track deadlines, and liaise with business development/marketing.
- Use AI tools confidently to speed up drafting, research, formatting, and other administrative tasks between our clients' four global offices, keeping communication smooth across time zones.
- Juggle multiple concurrent tasks and priorities and handle sensitive/confidential information.
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Imperative that you will have a solid understanding of the design process and how architects work; this is an administrative role, so design skills are not required.
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Prior EA/PA experience within an architecture, engineering, or design practice is an advantage ideally one that has engaged on projects across the Middle East.
Direct experience assisting with bid/proposal preparation (RFPs, RFQs, pitch decks) is essential with strong, confident working knowledge of InDesign for building presentation and bid documents, plus PowerPoint; excellent written English and proofreading/formatting skills.
Flexible to be based in London or Oman, with willingness to travel between the two; Arabic language skills is an advantage.
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