How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Executive Assistant
Executive Assistant
About Us
Side is a global video game development and services provider, delivering technical and creative services to many of the largest developers and studios around the world.
Founded in Japan in 1994, Side has grown to become a global force in the gaming industry. Our industry-leading services include:
- Art production
- Game development
- Quality assurance
- Player support
- Community management
- Localisation
- Localisation QA
- Audio production
- Data collection
With an international footprint and offices across North America, Europe, South America, and Asia, Side continues to grow rapidly while supporting many of the world's leading game developers and publishers.
For more information, visit: www.side.inc
Role Overview
Side is seeking an experienced, highly organised, and proactive Executive Assistant to provide support to the Chief Financial Officer (CFO), Chief Operating Officer (COO), and Chief Commercial Officer (CCO).
This is a critical role requiring:
- Exceptional organisational skills
- Discretion and judgement
- The ability to anticipate executive needs in a fast-paced, international business environment
The successful candidate will act as a trusted partner, managing complex calendars, coordinating international travel, supporting executive meetings, and ensuring the leadership team operates efficiently.
The role requires someone who can:
- Manage multiple priorities effectively
- Build strong relationships across the organisation
- Work independently while maintaining high levels of professionalism and confidentiality
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Key Responsibilities
Executive Support
- Provide proactive diary management for the CFO, COO, and CCO, balancing competing priorities across multiple time zones
- Coordinate meetings with internal and external stakeholders
- Prepare schedules and briefing materials
- Anticipate executive requirements and resolve scheduling conflicts before they arise
- Act as the first point of contact for executive administration
Travel & Logistics
- Arrange complex international travel, including:
- Flights
- Accommodation
- Visas
- Ground transportation
- Prepare detailed travel itineraries
- Manage travel changes and last-minute amendments efficiently
- Process travel expenses and ensure compliance with company policies
Project Coordination
- Support cross-functional projects led by the CFO, COO, and CCO
- Coordinate activities across:
- Finance
- Operations
- Commercial
- Legal
- HR and other business functions
- Monitor key deadlines and ensure deliverables are completed on time
Administration
- Prepare correspondence, reports, and presentations to a high professional standard
- Coordinate document approvals and signatures
- Maintain accurate records and ensure key documents are organised and accessible
Stakeholder Management
- Build effective working relationships across the global organisation
- Liaise confidently with senior leaders, customers, and external partners
- Handle highly confidential information with absolute discretion
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Office & Event Support
- Assist with executive visits to international offices
- Coordinate:
- Leadership offsites
- Team events
- Customer meetings
- Support planning for:
- Board meetings
- Investor events, where required
Candidate Profile
Qualifications & Experience
- Previous experience supporting multiple C-suite executives in a fast-paced, international organisation
- Significant Executive Assistant or Senior Personal Assistant experience
- Experience managing:
- Complex global calendars
- International travel logistics
- Strong proficiency in Microsoft Office, including:
- Outlook
- PowerPoint
- Excel
- Word
- Experience using Microsoft Teams and modern collaboration tools
- Experience within technology, professional services, or a global organisation is advantageous
Skills & Attributes
- Exceptional organisational and planning skills
- Strong attention to detail
- Outstanding written and verbal communication skills
- Highly professional, with excellent judgement and discretion
- Ability to prioritise effectively in a fast-changing environment
- Calm under pressure, able to manage multiple competing demands
- Proactive, resourceful, and solutions-oriented
- Strong stakeholder management and interpersonal skills
- Comfortable working independently while collaborating with international teams
- High levels of integrity and confidentiality
- Positive, flexible, and willing to take ownership of a broad range of responsibilities
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location