Microsoft
Executive Assistant (contract)
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Business Administrator – Executive Support in EMEA Technical Services
Contract Role via Allegis Global Solutions (AGS), Employed by AGS (Not Microsoft)
About the Role
This Contract role positions you as a Business Administrator within Microsoft’s EMEA (Europe, Middle East, and Africa) Technical Services Organisation, supporting a VP based in Rome alongside other senior leaders.
As a senior administrator in an independent, self-sufficient team, you will:
- Manage proactive and complex calendar coordination across multiple time zones.
- Organise international travel, manage expenses, and support procurement.
- Operate with minimal guidance while maintaining high confidentiality and international/logistical expertise.
The ideal candidate is highly organised, thrives in remote/global environments, and excels at relationship-building across UK and Europe.
Key Responsibilities
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Calendar & Scheduling Management
- Handle high-volume, complex calendar prioritisation for senior leadership.
- Coordinate meetings across EMEA and global time zones.
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Travel Coordination
- Arrange international travel (flights, hotels, transport, visas).
- Request accommodation, transport, and visas for leaders.
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Handling Administrative Policies
- Submit and track expense reimbursements.
- Issue and monitor purchase orders and procurement activities.
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Supporting Leadership Operations
- Prep meeting materials, presentations, and event logistics.
- Be the proactive point of contact for administrative support.
Must-Have Skills (Non-Negotiable)
Minimum 5 years’ experience in one of these roles:
- Executive Assistant / Senior/Business Administrator
Core Experience Supporting:
- Senior leaders at Director/VP levels.
- Complex scheduling (cross-global, complex calendars).
- Travel coordination (including multilingual stakeholders).
- Expense/report management with attention to detail.
- Procurement/POs.
Technical Proficiencies:
- Advanced Microsoft Office skills (Outlook is critical), Excel, and PowerPoint.
Profiles & Work Style:
- Thrives in remote/global working conditions without supervision.
- Fluent in stakeholder communication across diverse cultures.
- Self-starting, highly organised, and capable of balanced priority setting.
Nice-to-Have Skills
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- Experience in large tech/enterprise environments (especially EMEA).
- Knowledge of corporate procurement systems or expense tools.
- Skilled at coordinating multiple leader calendars.
Ideal Experience & Background
- Preferences: 4–6 years of relevant experience, not junior.
- Best suited for candidates with:
- Previous roles supporting Directors/VP levels.
- Tracks of managing leaders in fast-paced, global teams.
Additional Details
- Location: Fully remote (UK residence/tax compliance required).
- Duration: 11 months 25 days contract.
- Hours: Monday–Friday (British working hours), 40hrs/week.
- Compensation: £105–£120 per day (PAYE adjusted UK standard).
About Allegis Global Solutions (AGS)
Our culture is relationship-driven: prioritising clear communication, constructive feedback, and innovation through diverse perspectives.
We celebrate difference and knowledge-sharing; because critical challenges require passionate, empowered workforces.
Note: AGS may use AI to pre-screen applications for alignment with this role. For policy queries about AI usage, contact hiring@allegisglobalsolutions.com.
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