Pathway Fund
Executive Assistant & Governance Officer
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About Pathway Fund
We are the UK's first Black and Ethnic Minoritised (BEM)-led impact investment wholesaler, dedicated to catalysing opportunities for Black and Ethnically Minoritised communities across the UK. Our mission is to address structural inequalities within the UK’s investment ecosystem by providing bespoke and subsidised capital to BEM-led organisations, making it more affordable and accessible to those underserved by existing infrastructure. We act as a funder, convenor, and knowledge builder, bridging gaps between communities, finance, and policymakers to drive systemic change and foster inclusive growth and community wealth building.
Following the receipt of our Dormant Assets funding, we have moved into full delivery mode, with the first wave of Investment Management Organisations (IMOs) already applying. We are a small, collaborative team with an ambitious remit and a strong commitment to public value, working closely with partners to ensure we achieve our mission.
Job Description
Reports to
CEO
Location
Kennington, London (hybrid or remote working)
Contract
Permanent, Full-time (1.0 FTE)
Salary
£34,000 – £38,000 per annum
Purpose of the Role
The Executive Assistant & Governance Officer is a critical role ensuring the seamless operation of the Pathway Fund's leadership and governance structures. This role provides dedicated, high-level support directly to the CEO, the Board of Directors, and logistical support for the Social Investment Committee (SIC). Crucially, this position acts as the CEO's operational anchor, tracking team deliverables and managing external-facing events and communications assets to ensure the organisation operates efficiently, professionally, and at pace.
This is a highly focused role that requires judgment, discretion, and the confidence to manage senior stakeholders, prioritise competing demands, and keep the organisation's leadership moving forward.
Key Responsibilities
1. Executive Support to the CEO
- Provide proactive, high-quality EA support to the CEO, including complex diary management, meeting coordination, and travel planning.
- Manage the CEO’s inbox, triaging communications, acting as the first point of contact, and handling correspondence with professionalism and discretion.
- Prepare comprehensive briefings, presentations, daily itineraries, and follow-up actions for the CEO ahead of senior meetings.
- Act as a gatekeeper, anticipating the CEO's needs and protecting their time to focus on strategy and partnerships.
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2. CEO's Team Delivery & Tracking
- Manage the weekly team meeting cycle and associated papers on behalf of the CEO.
- Monitor team delivery by actively chasing team members on key deliverables, ensuring deadlines are met.
- Track actions and decisions generated by the CEO to ensure organisational follow-through and accountability.
3. Governance Support: Board & SIC
- Provide full administrative and governance support to the Board of Directors.
- Collaborate with the Programme Manager (who acts as the formal secretariat for the SIC) to ensure all Social Investment Committee coordination, paper distribution, and logistical support is effectively managed.
- Schedule Board and SIC meetings, ensuring maximum attendance from senior stakeholders.
- Prepare, collate, and distribute high-quality agenda packs and papers for the Board in a timely manner.
- Attend Board meetings to take accurate, professional minutes and capture critical action points.
- Maintain and manage the Board Hub, ensuring it acts as a secure, well-organised, and up-to-date digital repository for all company papers, governance documentation, and member details.
- Track key governance deadlines and compliance requirements.
4. External Events & Project Coordination
- Organise and manage logistics for high-level external conferences, meetings, and events involving external partners, the Board, and the SIC.
- Lead the coordination of the annual Board away day.
- Support the logistical delivery of specific programme events, including Dormant Assets (DA) programme wave support and events.
- Work closely with the Programme Manager to ensure the smooth operational delivery of programme-related administrative tasks.
- Organise and manage (Fund Manager Initiative) FMI events for investment managers.
5. Communications & Asset Management
- Keep the Pathway Fund's external communication mediums and digital assets up to date.
- Maintain and update the Pathway Fund website, working with colleagues to publish agreed content.
- Keep the organisational knowledge base accurate and well-maintained.
6. General
- Handle sensitive and confidential information regarding the CEO, Board, and SIC with absolute integrity.
- Act as a culture carrier, modelling professionalism, clarity, and collaboration.
Person Specification
Essential Criteria
Experience & Skills
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- Proven experience in an Executive Assistant, Business Support, or senior governance support role directly supporting senior leaders or C-suite executives.
- Extensive experience supporting Boards, Trustees, or formal committees.
- Experience of preparing high-quality agendas, collating complex papers, and taking accurate minutes for senior or board-level meetings.
- Demonstrable ability to support senior leaders in a fast-paced, mission-driven environment.
- Excellent organisational and time-management skills, with the ability to juggle multiple priorities and push back when necessary.
- Strong written and verbal communication skills.
- High level of digital literacy (Microsoft 365 / Google Workspace, document management, video conferencing).
- Confidence in using digital tools, including office software, websites, and content management systems.
Attributes & Approach
- Highly organised, detail-oriented, and reliable.
- Calm under pressure; able to think ahead and anticipate the needs of the CEO and Board.
- Discreet, trustworthy, and comfortable handling confidential information.
- Proactive and solutions-focused – you spot problems early and fix them.
- Confident in tracking and chasing deliverables from colleagues professionally and effectively.
Desirable Criteria
- Experience working in the charity, foundation, or social impact sector.
- Interest in racial equity, social justice, or systems change work.
What We Offer
- Holiday Entitlement: 28 days annual leave, 3 days office closure between Christmas and New Year (covering office closure), plus bank holidays.
- Flexible/Hybrid Working: We welcome applications from anywhere in the UK. We operate a remote working policy for long-distance employees where they will be required to attend the office twice a month with some flexibility for key events. Travel costs will be covered for remote employees. Employees based locally are expected to travel to the office 3 days a week.
- Pension Scheme: 5.5% employer pension contribution.
- Professional Development: Dedicated training budget or commitment to continuous learning.
- Culture: The opportunity to be part of a highly collaborative, mission-driven team dedicated to delivering systemic impact and racial equity in the UK social investment ecosystem.
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