Ryman Healthcare
Executive Assistant
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Executive Assistant
Executive Assistant (Parental Leave Cover)
Location: Ryman Healthcare, [Specify Relevant Office] Duration: 7-month fixed-term, starting late July Competency Required: Fast-paced, project-heavy, and transformation-driven role. Not a traditional Executive Assisting position—this role requires influence, collaboration, and commercial judgment across senior leadership portfolios.
About Ryman Healthcare
"Exceptional care doesn’t happen by chance." Behind every meal served, activity enjoyed, and care delivered at Ryman Healthcare, stands a dedicated team making life easier for residents. Our mission guides everything we do: its all taken care of.
Founded in Christchurch, New Zealand (1984) and now the country’s largest retirement living and aged care provider, we operate 47 villages across NZ & Australia with 7,800+ team members. With a proud 40-year legacy, we’re now rapidly advancing with commercial agility, smarter ways of working, and unmatched industry standards. But always, we ask: "Would this satisfy mum or dad?"
Currently, we’re in a transformation phase, focusing on commercial growth, operational excellence, and raising the bar in aged care. You’ll have the chance to usepowerfully influence our leaders as we drive these changes forward.
The Role
Supporting: Chief Customer Officer & Chief People & Safety Officer Hybrid Model: Fast-paced, project-intensive, with genuine impact across the organisation.
This is NOT a traditional Executive Assistant role.
What you’ll thrive in:
- Varied, high-impact work not metered by dailey to-do lists—anticipate, drive, and manage momentum across two executive priorities.
- Critical commercial and executive decision-support, underpinned by digital savvy—efficient use of tools is expected.
- Projects over process: creating clarity, driving follow-through, and influencing outcomes beyond administrative tasks.
Beyond diaries and emails: You’ll be at the core of leadership collaboration, delivering data-driven operational insights with contemporary tools. No textbook tasks—only meaningful, doer-level influence.
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Key Responsibilities
- Assist two leadership teams with:
- Diaries & Travel Management – Champions commercially sound appointments, prioritising trade-offs and emergencies with deep executive insight.
- Executive Correspondence – Streamlining and enhancing communication for cross-team and inter-organisational co-ordination.
- Coordination & Logistics
- Leadership agendas & meeting preps – Designs engaging agendas, actionable content, smooth rooms/set-ups, and executes clear, action-oriented follow-ups.
- Quarterly Sales Workshops (end-to-end) – Agendas, content preps, team logistics/reporting for engaging attendance and alignment.
- Board Paper Timeline Tracking – Ensures on-time compliance for governance requirements.
- Project Work & Reporting
- Delivers ad-hoc project briefs, reporting, and business insights – transformations of raw data into actionable intelligence using Excel, PowerPoint, and emerging tech.
- Boost operational efficiency with AI tools, Copilot, and workflow automations – proactively streamlining processes.
- Relationship & Influence
- A natural cross-functional collaborator – you’ll feel at home working with senior leaders, board members, and operational teams alike.
Who We’re Looking For
Sporting an energetic autonomy and asking for nothing more than to ship value.
Do You?
- Is being hyper-autonomous, yet accountable to clear priorities your natural state?
- Can you make things happen before they’re asked for, recognising gaps, spotting five-day delayed risks, and preempting system deadlock?
- Perfect at finding the trade-offs no one else will?
You Bring:
Digital & Microsoft Proficiency
✔ Allocate intermediate to advanced Excel/PowerPoint skills – guardian of spreadsheets that make real business decisions. ✔ Twitter to Copilot confident – adopts AI without wandering—repurpose it as an extension of your smarts, lifting outputs.
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Commercial Resilience
✔ Grit & Gravitas balance bold action with robust judgment – get it right more often than your rivals. ✔ Understands how the assistant machine’s role “services” the bigger business’ march forwards.
Relationships & Agility
✔ No King’s language – champions constructive conviction across executives, managers, and frontline teams. ✔ Thrives in chaos: static dayplans? Your Elliother experience is a relic you left years ago.
What’s In It For You?
Beyond a Checklist:
- Influence: Active coefficient—jointly shaping a ** diseño committed to transformation** with efficient, data-fuelled checks and balances.
- Built-in Flexibility: Wellbeing toots + hybrid working models to complement your life and your work rhythm.
- Perks: 60+ discounts in insurance, banking wellness, tech, and lifestyle partners – caring for you beyond time in the office.
Treat You Wrong, We Pay You Anywhere Guilt:
- Daily Furry Fridays (fines for dogs too?)
- Pioneers Café access fr discs (Christchurch office — spare the office crazies)
Ready To Embrace The Ecosystem?
We radically trust talent that energises ideas when levers are ready.
But look no further than your horror stories: Ryman is 7,800 stories strong. In our culture, everyone belongs. Here, curious unity/creates better care.
Close & Confusing Complications?
Interviews may kick-off before the ad closes. Such is our appetite to drive pedigree understandings. Apply with confidence—you may already be in the shortlist.
Submit application → Wait, what’s after? Interviews commence as received: this means intimate dialogue orienting your quick win stories.
Because the role begins GETTING INTO EQUILIBRIUM late July, it’s not merely a position—it’s an investment in change.
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Jessica, London
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