How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Executive Assistant — London, UK
Clearly Structured Code (Void)
🚀 Sinclair is Hiring!
Join our team as a highly strategic and senior Executive Assistant to support our Chief Operating Officer (COO) and Chief People Officer (CPO) while overseeing day-to-day coordination of our London office.
The Role
This fast-paced, high-impact opportunity is ideal for a sharp, senior-level professional who excels in executive support, office management, and operational coordination.
You'll act as a trusted partner, executive coordinator, and problem-solver, ensuring priorities are managed effectively while supporting two critical organizational functions. If anticipating needs, resolving issues, and driving efficiency excite you, this role is for you.
Core demands include:
- Collaborating in a dynamic global environment
- Operating with discretion on confidential mater
- Navigating multi-stakeholder priorities with clarity
About Sinclair
A global medical aesthetics organisation founded in 1971, Sinclair delivers a comprehensive product portfolio across 55 countries. Our in-house commercial infrastructure—spanning manufacturing, finance, and distribution—enables us to meet global demand.
Current Growth Area
Now is an exciting time to join us as we broaden our product range and strategically expand into new markets worldwide.
Sinclair Values
Our culture is built on integrity and ambition. We guide our work (and each other) by these principles:
âś… Act with Integrity
- Uphold compliance with standards, rules, and guidelines
- Make ethically responsible decisions, even when challenging
âś… Results-Driven
- Foster sales growth, operational excellence, and business impact
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
âś… Innovation-Centered
- Pioneer new products, services, and business models to revolutionise aesthetics
âś… Own It!
- Hold yourself accountable for outcomes while remaining reliable and customer-focused
Responsibilities
Executive Support & Partnership
- Collaborate with the COO, CPO, and Global Commercial Finance team
- Prevent issues by anticipating needs and proactively removing obstacles
- Impacting priorities efficiently:
- Develop briefing materials, presentations, talking points, and pre-reads
- Take accurate meeting minutes and ensure effective follow-through
- Handle detailed research, analyses, and business planning tasks
- Support ĂĽntetending correspondence and cross-departmental communication
- Provide strategic and operational counsel critical for leadership decisions
Calendar & Priority Management
- Multitask across time zones while maintaining calendars for senior executives
- Triage inboxes to ensure critical demands are prioritised effectively
- Draft and escalate communications with complete discretion
Travel & Event Coordination
- End-to-end travel management (domestic and international) for executives
- Organise logistics for major meetings, offsites, and leadership events
Meeting Support
- Create agendas, track action items, and drive follow-ups
- Oversee global leadership sessions and cross-functional reviews
Operational Leadership
- Liaise with Finance, HR, and other teams to accelerate key initiatives
- Streamline supply chain, HR projects, and operational workflows
- Monitor KPIs and business goals across dynamic markets
- Identify improvement opportunities through process optimisation
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Ideal Candidate
Roles & Experience
10+ years of senior executive support or equivalent (Executive / Chief of Staff, Business Administrator roles). Policy around experience to support:
- C-level or SVP-executives (either commercial/medical field preferable)
- Fast-paced high-stakes environments (finance, aesthetics, or related sectors)
Core Skills
- Executive judgment for handling high-impact matters
- Faultlines communications-prioritisation when managing dual-executive responsibilities
- Global stakeholder management across multi-territory context
- Confidentiality: handling sensitive operational and personnel matters
- Discretion & professional verticals
Must-Haves
âś” Executive toolset (email scheduling, productivity suites, travel management systems) âś” High emotional intelligence (calm under pressure) âś” Business fluency to engage in strategic discussions âś” Scalable mindset for process improvement and efficiency drive
Applying
This role offers still rewarding professional growth within a energetic organisation with ambitious global expansion.
If this role resonates with your experience and values, we’d love to hear from you. Your countries need not wait for before final deadline the situation arises.
Note: Applications may close prematurely if overwhelmed by response volumes. No speculative or unsolicited CVs from recruitment agencies accepted.
By proceeding, you agree to automated processes and privacy note regarding stated key job requirements.
(Deadline & terms apply look subject to change) [(Contact CTA implied)] Apply Now!
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location