Katie Bard
Executive Assistant
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Executive Assistant
Executive Assistant – Senior Leadership Support
About the Role
Our client is the head office of an international property business, currently expanding its UK presence. This Executive Assistant role sits at the heart of that growth, based at the head office.
This is a five-day office-based role with free on-site parking. It demands adaptability—priorities shift daily, and the successful candidate must reset and reprioritise without missing pace.
You will provide dedicated, full-ownership support to the Managing Directors. Roles and responsibilities include:
Key Responsibilities
- Full diarising: Ownership of the Director’s calendar, allowing you to book, manage, and prioritise appointments autonomously.
- Correspondence: Authority to draft, review, and send communications on behalf of the Directors.
- Travel coordination: End-to-end management of both domestic and international travel, including logistics, itineraries, and booking.
- Meeting support:
- Preparation of full briefing packs before each meeting.
- Attendance at key meetings to capture accurate notes, action points, and next steps.
- Serving as a credible point of contact for external partners and stakeholders.
- Scheduling and logistics: Managing all correspondence, meetings, and events as business needs dictate.
- Strategic support:
- Conducting research to inform decision-making.
- Underpinning strategic project work as the role develops.
- Anticipating needs and running meetings efficiently.
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Requirements
This is not suited to a first-time Executive Assistant, nor someone whose experience is limited to light diary support among broader roles.
Essential criteria:
- Proven experience supporting at senior leadership or Managing Director level, particularly in a fast-paced environment.
- A track record of demonstrating strong commercial acumen, high discretion, and excellent written communication.
- Capacity to manage complex, competing demands with accuracy and clear prioritisation.
- Ability to operate with autonomy, ensuring all scheduling, decisions, and delegations align with executive needs.
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Position Overview
- Industry: International property business expansion.
- Location: Head office (office-based, UK).
- Benefits: Free on-site parking included.
Note: Katie Bard is the recruitment partner for this role and ensures your application is handled in alignment with UK GDPR and the Data Protection Act 2018. After your application, details are securely kept for up to six weeks unless you consent to remain on the register for future opportunities.
For further data use policies, visit katiebard.com. If unsuccessful, you may withdraw consent to be kept on the register at any time.
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