Roxwell Talent
Executive Assistant - Legal (Commercial Real Estate)
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Experienced Executive Assistants
A leading London law firm is looking for two experienced, proactive Executive Assistants to provide senior support to a small group of partners in its busy Commercial Real Estate team. Hybrid working, typically three days a week in the office (Marylebone), with core hours of 9.30am–5.30pm and some flexibility expected.
This is a genuine right-hand role, not a diary-only one. You'll act as an ambassador for your partners internally and externally, take full ownership of their schedules, and play a real part in helping them deliver to the highest standard for high-quality clients on high-quality matters.
What the role involves:
- Taking full ownership of complex diaries — proactively managing appointments, anticipating conflicts, and making sure partners are prepared and where they need to be
- Managing inboxes as agreed with each partner: drafting and responding on their behalf, triaging client-critical emails, and flagging the urgent ones
- Coordinating the billing process — proactively organising WIP and financial management meetings, working with the billing team to hit deadlines, and chasing unpaid bills
- Handling complex compliance and billing matters, including transactional work such as land registry applications
- Arranging end-to-end travel (logistics, accommodation, visas, currency) around each partner's preferences
- Supporting Marketing & BD with the organisation of events, seminars and conferences
- Attending meetings, taking minutes, and following up on actions
- Building genuine, trusted relationships with your partners — running regular catch-ups to understand their clients, priorities and ways of working
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What we're looking for:
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- Ideally 3+ years' experience as an EA, with a transactional or property background
- Commercial Real Estate experience is ideal, but we're also open to candidates from a residential property or conveyancing background
- Someone who can adapt to different partners' working styles and stay calm and efficient under pressure
- Strong written and verbal communication, excellent organisation, and the confidence to manage competing priorities
- Proactive, can-do approach — comfortable making suggestions and improving how things are done
- Proficient in MS Office (Word, Excel, PowerPoint); experience of Elite 3E is a bonus
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