WNTD
Executive Assistant / Office Manager
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Executive Assistant / Office Manager
Onsite Location: W1T 4QJ
Work alongside two founders building one of Europe's most ambitious AI infrastructure businesses.
We're looking for an exceptional Executive Assistant / Office Manager to become the operational heartbeat of a fast-growing, venture-backed technology business. This is not a traditional EA role.
You'll work directly with both Co-Founders, acting as a trusted partner who enables them to operate at maximum effectiveness while helping build the operational foundations of a business scaling at pace.
We're looking for a top-tier Executive Assistant who thrives in a fast-paced, high-pressure environment and enjoys working at the centre of a growing organisation. You'll anticipate needs before they arise, solve problems independently and bring structure to an environment where priorities evolve quickly.
Alongside providing world-class executive support, you'll oversee the day-to-day running of the London office, ensuring employees, candidates, investors and visitors experience a professional, organised and welcoming workplace.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
What You'll Be Doing
- Provide dedicated Executive Assistant support to both Co-Founders.
- Manage complex and constantly changing diaries, meetings and priorities.
- Coordinate domestic and international travel, accommodation and detailed itineraries.
- Organise board meetings, leadership sessions and external stakeholder meetings.
- Prepare presentations, agendas and executive briefing packs.
- Track actions and ensure key follow-ups are completed.
- Manage confidential information with complete discretion.
- Oversee the smooth day-to-day running of the London office.
- Manage office suppliers, facilities and workplace services.
- Coordinate company events, off-sites and team activities.
- Support onboarding and workplace logistics for new employees.
- Help improve internal processes as the business continues to scale.
What We're Looking For
- 5+ years' experience supporting founders, C-suite executives or senior leadership teams.
- Experience working in a high-growth startup, scale-up or fast-paced business.
- Exceptional organisational skills and meticulous attention to detail.
- Outstanding judgement, professionalism and discretion.
- Highly proactive—you naturally think ahead and solve problems before they arise.
- Comfortable managing multiple priorities in a demanding environment.
- Excellent communication and stakeholder management skills.
- Strong experience coordinating complex international travel and executive schedules.
- Confident working independently with minimal direction.
- Positive, resilient and naturally solutions-focused.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Why Join?
This is an opportunity to play a pivotal role in one of Europe's fastest-growing AI infrastructure businesses.
You'll work alongside an ambitious leadership team, gain exposure to every part of the organisation and help shape how the business operates as it scales internationally.
If you're looking for a role where no two days are the same, where you'll have genuine ownership and where your impact will be visible from day one, we'd love to hear from you.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location