Siemens Digital Industries Software
Executive Assistant
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Executive Assistant
Administrative Support & Executive Assistant
About Siemens Digital Industries Software
Siemens Digital Industries Software is a leading global provider of solutions for the design, simulation, and manufacture of products across industries such as formula 1, skyscrapers, ships, and space exploration. Our Product Lifecycle Management (PLM) software empowers industries to innovate digitally.
Our Vision: Siemens Digital Industries Software – We make digital happen. You make the difference.
We are seeking a highly organized, proactive, and detail-oriented Assistant to provide critical support to our leadership team, ensuring smooth operations, strategic focus, and optimized workflows.
Job Overview
This pivotal role requires an independent thinker who excels in a dynamic environment, thrives on managing diverse priorities, and delivers structure, clarity, and excellence. Your role will be ** instrumental** in enhancing the efficiency and effectiveness of our leadership by:
- Proactively managing complex scheduling
- Optimizing administrative workflows
- Ensuring seamless operations
Key Responsibilities
Leadership & Calendar Support
- Proactive calendar management, including scheduling meetings and prioritizing daily workflows
- Anticipating needs and facilitating smooth transitions for executive teams
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Travel & Expenses
- Full-cycle travel logistics: Coordination (bookings, itineraries) and expense management (Concur)
- Handling BTAT entries, visa processes, and cost oversights to ensure budget adherence
Organizational Coordination
- Ownership of regular team calls, including preparation, logistics, and meeting agendas
- New hire onboarding support, collaborating with Talent Acquisition and managers
Operational Efficiencies
- Approval processing (tools & systems), organisational changes, and Outlook distribution list management
- Setting up recurring call series and maintaining hardware replacement workflows
Relationships & Trust
- Primary point of contact for employees/management, balancing supportiveness & persistence
- Managing sensitive & confidential information with discretion and professionalism
Who You Are
- Self-starter with initiative, independently managing needs & prioritising tasks
- Exceptional organization & detail orientation, excelling in both macro and micro planning
- Flexible yet persistent: Adaptable to shifting priorities, with strong ownership and autonomy
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Essential Experience & Skills:
- Proven background in office/secretarial administration or similar trusted support roles (copyrights given)
- Proficiency in: Expense tools (Concur), HR systems (e.g., Workday), MS Outlook, and coordination platforms
- Strong communication, interpersonal, and problem-solving ability
- Ability to work assertively, yet collaboratively
Why Join Siemens Software?
Bridging the gap between ambition and execution, Siemens fosters a culture of: ✔ Flexibility (Hybrid by default, built on trust) ✔ Autonomy & growth via real-world projects and peer learning ✔ Impactful innovation across 200+ countries shaping industries
Siemens Software. Transform the Everyday.
Benefits & Compensation
- Salary Range: £35,600 – £53,500 (p.a.), with potential incentive compensation tier
- Health & Wellness: Comprehensive benefits accessible via Siemens Benefits Portal
Our Commitment
💡 Diversity & Inclusion: We create an equitable, empowering workplace for authentic representation while focusing on merit, skill, and impact.
Siemens Software doesn’t just hire talent—we transform perspectives. Bring your curiosity and join us in building the future.
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