Freshfields Bruckhaus Deringer
Executive Assistant (Perm & FTC)
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Executive Assistant (Perm & FTC)
Executive Assistant – Permanent & Fixed Term Contracts (London)
Do you have extensive experience as an Executive Assistant working within Legal, Professional Services, Financial Services, or Banking? Are you organised, proactive, and eager to support senior stakeholders in a global law firm?
We’re seeking Exceptional Executive Assistants—both for permanent roles and fixed-term contracts—to join our dynamic team in London. Your collaboration and dynamism will be vital in providing high-level administrative support while building strong relationships across our organisation.
The Role
As an Executive Assistant, you will provide strategic and executive support, ensuring seamless operations, effective communication, and smooth stakeholder interactions. This role requires:
- Partnership mindset: Acting as a trusted advisor to Partners and senior management.
- Professional excellence: Maintaining the highest standards in organisation, confidentiality, and discretion.
- Forward-thinking approach: Leveraging emerging AI capabilities to streamline processes and contribute to team innovation.
Core Duties:
- Proactive Support for Partners & Stakeholders
- Manage inboxes, travel arrangements, diaries, and priority coordination.
- Act as the first point of contact, filtering, and escalating efficiently.
- Administrative & Meeting Management
- Draft polished correspondence and oversee event logistics.
- Ensure document and matter management are meticulous and compliant.
- Financial Oversight
- Facilitate billing cycles, WIP updates, and collaborate with the Billing team.
- Continuous Improvement
- Stay updated on AI and technology trends relevant to the Executive Assistant role.
- Share insights to drive efficiency and knowledge-sharing.
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What We’re Looking For
Experience
- 5+ years of Executive Assistant experience within Legal, Professional Services, Financial, or Banking sectors.
- Proven track record of supporting senior stakeholders (Partners, Managing Directors, or equivalent).
Essential Skills & Attributes
- Technical Proficiency:
- Advanced Microsoft Office (Outlook, Word, Excel)—with fluency in Excel formulas and data management.
- Organisational Strength:
- Exceptional time management and ability to prioritise under pressure.
- High numeracy with acute attention to detail (crucial for billing/compliance).
- Soft Skills:
- Confident, agile, and adaptable in fast-paced environments.
- Strong communicator—both verbal and written—with a proactive approach to problem-solving.
- Demonstrated ability to anticipate needs and propose innovative solutions.
Education & Requirements
- 5 GCSEs (or equivalent) including Maths and English (grades A–C/4–9).
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Why Join Us?
At Freshfields, we empower our teams to thrive in a culture built on inclusion, collaboration, and excellence. You’ll contribute to meaningful work with a global leader in disruptive, high-impact legal solutions.
- Prepare to make a genuine difference while growing your career in one of the world’s most influential firms.
- Diverse, inclusive environment where uniqueness is our greatest strength.
- Opportunities to innovate: Your insights (including AI awareness) will shape the future of our support functions.
Commitment to Equality
Freshfields is an equal opportunities employer. We evaluate applications purely on merit, without consideration of background, identity, or circumstances.
We operate as an outcome-based hiring system—our Ban the Box policy aligns with our values: we assess candidates merit-based before considering criminal history, if and when relevant.
Right to Work in the UK
All offers of employment are contingent on the candidate meeting the UK Right to Work regulations. Valid documentation will be required at an interview stage.
Ready to be part of a team shaping the future? Apply now and help Freshfields continue setting the standard for excellence.
Freshfields Bruckhaus Deringer is a global law firm and member of LSEC – Law Society Council. [Insert Application Link Here]
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