HSPG
Executive Assistant to CEO (Business and personal)
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Executive Assistant to CEO
Location & Working Pattern:
London Office, Monday to Friday. Office - 4 days. Home - 1 day.
Annual Leave
25 days per year. 4 Me Days. Option to buy or sell up to 5 days per year.
Benefits
Wellness allowance of £70 per month. Private healthcare with Aviva. Mintago financial platform. Drive Electric salary sacrifice. Enhanced maternity, paternity and parental leave. Employee referral scheme, £2,000 towards a getaway of your choice. Team social events and trips.
Core Mission
Your core mission is to protect the CEO’s time, energy and focus so he can operate at maximum impact. You will ensure he is always in flow, being flexible with diary changes and shifting priorities to support this.
You do this by creating calm from chaos, bringing order to complexity and ensuring the CEO is always working on the right thing at the right moment.
You anticipate what he needs before he asks, remove friction before it is felt and resolve problems before they become visible. You thrive in a fastpaced, constantly shifting environment where clarity, pace and discretion matter more than anything else. You create the clarity, it will not always be given to you.
You act as the CEO’s extension: understanding how he thinks, prioritises and makes decisions, while ensuring everything around him runs seamlessly.
You operate across both business and personal domains, maintaining absolute discretion, emotional stability and professional maturity at all times.
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You work closely with the EA team to ensure the CEO is protected, the executive team is aligned and no detail falls through the cracks.
You are not measured by how busy you are. You are measured by how focused, effective and protected the CEO is because of your support.
Accountability
You Are Accountable For
CEO diary, travel and meeting management. Business and personal administration. Executive rhythm and coordination. Meeting preparation, briefing materials and follow-up. Alignment across the EA team. Protecting CEO focus, time and priorities.
You Are Not Accountable For
Business strategy. Platform ownership. People management outside the EA team. Investment or commercial decision-making. Acting as a substitute decision-maker for the CEO.
Specific experience At least 5 years’ experience as EA to a founder of a founder-led business with at least £10m annual turnover. Full driving license.
Obsess
You Obsess Over
Organisation: turning complexity into clarity and ensuring nothing falls through the cracks. Discretion: handling sensitive information with absolute confidentiality, maturity and professionalism. Solutions: solving problems independently and bringing answers rather than obstacles. Understanding the CEO: learning how he thinks, prioritises and makes decisions, then adapting your support accordingly.
Excel
You Excel At
Anticipation: spotting needs, risks and opportunities before they become visible. Reliability: when you say “I’ve got it”, nobody feels the need to check. Adaptability: maintaining pace, judgement and accuracy in a constantly changing environment. Ease and flow: creating a sense that everything is under control, regardless of complexity.
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90 day wins - Early traction and strategic control.
Deep understanding established of the CEO’s priorities, working style, energy patterns and pressure points. Full ownership of diary, travel, inbox management and priority coordination. Clear reduction in CEO admin burden and reactive interruptions. Strong relationships established with the EA team, SLT and key external stakeholders. New executive rhythm implemented, reviewed and operating effectively.
12 month impact outcomes - Material impact and results within first 12 months.
Operating as a true extension of the CEO, applying judgement and prioritisation without constant input. CEO time increasingly focused on strategy, impact and decisionmaking rather than administration. Meetings, travel, preparation and follow-up running with near-zero friction. Business and personal support operating seamlessly, with issues resolved before they become visible. EA function operating at a consistently high standard, with clear alignment and coordination across the executive support team. Continuous improvements implemented that materially increase CEO focus time and reduce operational noise.
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