NHS Property Services Ltd
Executive Assistant to Chief Finance Officer
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At NHS Property Services
At NHS Property Services, we believe our people are our greatest asset. That's why we're committed to creating a workplace where everyone feels valued, supported and empowered to thrive. Our People Strategy - Get, Grow and Keep Great People - is focused on building a values-driven culture where colleagues and customers are at the heart of everything we do.
We're looking for an exceptional Executive Assistant
We're looking for an exceptional Executive Assistant to support our Chief Financial Officer, providing trusted, proactive and highly organised support in a fast-paced and constantly evolving environment.
This isn't a traditional diary management role. We're looking for someone who can quickly build credibility, understand the priorities of a senior leader, and become a trusted partner who helps create focus, order and momentum. You'll be someone who thrives on variety, can confidently navigate competing demands and has the resilience to remain composed when priorities shift at pace. The role requires strong judgement, excellent communication skills and the confidence to work independently, often anticipating needs before they arise. The Executive Assistant is expected to provide proactive executive support, manage communications and correspondence, coordinate complex meetings and ensure senior leaders are fully briefed and prepared.
Who you are
We're looking for a resilient, highly organised and proactive Executive Assistant who thrives in a fast-paced environment and enjoys working at the heart of the business. You'll be a confident communicator with excellent judgement, able to build strong relationships with senior stakeholders and manage competing priorities with ease. Using your initiative to anticipate needs, solve problems and handle sensitive matters professionally, you'll quickly learn the priorities and pace of a CFO's world to become a trusted partner. Previous experience supporting senior leaders within a Finance function, or exposure to a financial or commercial environment, would be highly advantageous.
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What you will do
- Manage and coordinate the Executive Director's diary and priorities, ensuring time is used effectively, competing demands are balanced and business-critical activities are prioritised.
- Plan and coordinate complex meetings, events and stakeholder engagements, ensuring all logistics, venues, technology requirements and supporting arrangements are delivered seamlessly.
- Prepare high-quality briefing materials, reports and meeting documentation, ensuring the Executive Director is fully informed and equipped for key meetings and decision-making.
- Act as a trusted point of contact on behalf of the Executive Director, managing communications and correspondence professionally whilst building effective relationships with internal and external stakeholders.
- Manage and track actions, commitments and deliverables, ensuring priorities are progressed, deadlines are met and stakeholders are held accountable for agreed outcomes.
- Provide comprehensive executive and administrative support, maintaining high standards of accuracy, confidentiality and professionalism across all activities.
- Prepare and manage confidential reports, presentations and correspondence, undertaking research where required and ensuring sensitive information is handled appropriately.
- Maintain effective governance, records management and administrative processes, including document management, purchase orders and the delivery of excellent customer service to stakeholders.
- Ability to absorb and apply policies, procedures and guidance relevant to the role.
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What we can offer you
We understand how important life is outside of work so, as well as a competitive salary we will also offer:
- 27 days annual leave + 8 days bank holiday with the option to buy additional weeks leave.
- A Smarter Working Policy, empowering you to choose the location of how and where you work according to your daily activities.
- Training and development opportunities, providing opportunities for our colleagues to develop and progress their careers at all levels through our Professional Excellence Framework.
- SMART Pension contribution into which the company will contribute up to 6%.
- A range of flexible benefits including NHS retail discounts and Cycle to Work Scheme.
- We have a great Colleague Assistance Programme and offer support for all areas of life.
- An organisation with a purpose… We are an organisation with a passion for giving back. Putting money back into the NHS, supporting colleagues to volunteer within their local communities, and being committed to creating a sustainable working environment on our pledge to become net zero carbon by 2050. We understand that it's important to feel like the work you do is having a meaningful impact on society, and through our approach to being a responsible business, we make sure that every colleague is given the opportunity to make a difference. At NHS Property Services, we're committed to creating an inclusive workplace where everyone can thrive. We welcome applications from disabled people and will make reasonable adjustments throughout the hiring process and in the workplace to support your needs. If you require any support or adjustments, please let us know - we're here to help
We celebrate diversity, and we are working hard to create an inclusive environment where people love to work and can fulfil their potential.
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