HPower Group
Executive Assistant to Chief of Staff
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Executive Assistant to Chief of Staff
Executive Assistant
Role: Executive Assistant
Location: Primarily London, with one day a week in Windsor Offices Position Type: Full-time
About the Role
The Chief of Staff at HPower Group seeks an Executive Assistant. This new role has been created to support the Chief of Staff as they take on increased responsibility across the company, including associated events.
Responsibilities
-
Diary and Meeting Management:
- Plan meetings, send invitations, and manage travel arrangements
- Prepare agendas, confirm venues, and draft minutes for key meetings
-
HR Support:
- Assist in managing HR responsibilities, including scheduling 6-monthly performance appraisal dates for all staff
- Ensure appraisals are agreed, signed, and filed
- Support creation of job descriptions (JDs) and key performance indicators (KPIs)
- Develop new hire inductions and onboarding documentation
- Support new contract negotiations, including formulating company resource strategies and updating policies
-
Project & Documentation:
- Undertake assigned projects, such as developing the HPower website, company profiles, and presentations
- Regularly review and update company policies for compliance and relevance
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
-
Operational Support:
- Maintain and update the management dashboard for Board Members
- Process and manage expenses for the Chief of Staff
- Support the development of presentations for internal and Board discussions
-
Conference & Event Support:
- Act as a key assistant to the Chief of Staff in their role as Event Director:
- Develop documentation/presentations for the Royal Windsor Horse Show and Longines Hong Kong International Horse Show
- Attend and assist with planning for crucial events such as the Royal Windsor Horse Show and additional relevant London horse shows
- Act as a key assistant to the Chief of Staff in their role as Event Director:
Profile & Person Specification
The successful candidate should:
- Demonstrate high integrity with absolute discretion and confidentiality at all times
- Interact professionally across all levels of:
- Management
- Staff
- Clients
- Business associates
- Be a self-starter, problem solver, and possess:
- Friendly, enthusiastic approach
- Positive attitude
- Exhibit excellent communication skills (written and verbal)
- Have strong IT proficiency (Microsoft Office)
- Be adept at creating:
- Presentations (via PowerPoint, Canva)
- Exhibit the ability to:
- Prioritise in a fast-paced environment
- Work effectively in a small, entrepreneurial, delivery-focused environment
- Demonstrates autonomy, relationship-building, and ambition
- Must be:
- Organised
- Presentable
- Will get on with tasks Set Expectations
- Must commit to attending key annual events, including but not limited to:
- Royal Windsor Horse Show
- Longines Hong Kong International Horse Show (London International Horse Show)
- Must commit to attending key annual events, including but not limited to:
Get help with your application
Your very own career expert that helps elevate your application to the next level.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location