University Hospital Southampton NHS FT
Executive Assistant to the Chair and CEO
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Executive Assistant to the Chair and CEO
Job Overview
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for a detailed job description for the role.
Main duties of the job
We are looking for an enthusiastic and motivated individual to lead an established Executive PA team and to act as the Executive Assistant to the Trust's Chair and CEO. This is a key role in supporting the Trust's leadership team and Board of Directors.
You will provide high quality administrative support to the Chair and CEO, including diary management, email inbox monitoring, drafting of correspondence, and minute-taking. In addition, the you will act as team leader for the Executive PA team, which supports the Trust's Executive Directors and other senior leaders.
To be successful, you must demonstrate excellent interpersonal and communication skills (both verbal and written), be organised and have a flexible approach to your work, along with the ability to work autonomously and under pressure in a changing environment. Experience working at executive/senior level in the NHS or public sector organisation will be advantageous.
You should possess excellent IT skills with a working knowledge of Microsoft Office and more essentially Outlook, MS Word and Excel.
Working for our organisation
University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.
Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.
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At UHS we’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.
At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.
Main Responsibilities
Detailed job description and main responsibilities
Act as Executive Assistant to the Chair and Chief Executive Officer. Line management of the Executive PA team. Be responsible for the co-ordination and implementation of all administrative processes in the Executive PA team.
What Experience/skills Are Needed
Significant experience of providing support to senior leaders/directors as an executive or personal assistant. Excellent communication and interpersonal skills. Line management experience. Attention to detail.
Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.
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For an overview of the main duties of the role please see the ‘Job Description and Main Responsibilities’ section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
Person specification
Qualifications, Knowledge And Experience
Essential criteria
Educated to degree level or able to demonstrate equivalent level of knowledge gained through relevant experience and continuous development. Significant experience of providing support to senior leaders/directors as an executive or personal assistant Experience of servicing senior meetings/committees, including preparing papers, coordinating agendas and producing accurate minutes and action logs to agreed standards and timescales Demonstrable experience of line management. Management/Leadership training Evidence of continuing professional or personal development. Experience of implementing and monitoring administrative procedures and policies to improve quality and efficiency. Experience of project/change implementation, management and monitoring ongoing projects.
Desirable criteria
Experience supporting Chair/CEO offices or working directly with Board members (Executive/NEDs). Experience of providing information in various formats Experience of leading or managing administrative/service improvement activity, implementing changes and monitoring delivery. Experience of managing financial processes within delegated authority (e.g., ordering, invoice approval, budget monitoring) and producing basic tracking/reporting information. Relevant leadership/management qualification (e.g., ILM Level 3/5 or equivalent). Able to facilitate and implement policy, guidelines and projects from initiation to completion
Trust Values and Behaviours
Essential criteria
Patients First Always Improving Working Together
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