Ministry of Justice UK
Executive Assistant to the Senior President of Tribunals, Private Offices, Judicial Office (Ref: 20271)
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This position is based at CTS Rolls Building, Royal Courts of Justice, EC4A 1NL
Job Summary
Please refer to Job Description
Job Description
Overview of the Judicial Office
The Judicial Office (JO) reports to, and is accountable, to the Lady Chief Justice (LCJ). It was established in 2006 to provide support to the LCJ and to the wider judiciary in upholding the rule of law and in delivering justice impartially, speedily and efficiently, following the Constitutional Reform Act 2005.
In addition, we support, and are accountable to, the Senior President of Tribunals, whose responsibilities extend to Scotland and Northern Ireland.
The JO is an interesting and unique place to work. Everything we do is in support of upholding the independence and impartiality of the judiciary. We work closely with HM Courts & Tribunals Service (HMCTS), the Ministry of Justice (MoJ) and others across Government as well as with the legal professions.
We are an Arm’s Length Body sponsored by the Ministry of Justice. This creates an interesting and complex environment in which to work where we agree our priorities with the senior judiciary and receive our funding to deliver them from the Ministry of Justice. The Judicial Office has been through a period of significant growth resulting from an expansion of our remit and responsibilities.
See JO Staff Talk About Working Here:
https://design102.wistia.com/medias/uhgtmbtnlv
Overview Of The Team
The Senior President of Tribunals (SPT) heads the tribunals judiciary, providing leadership across the First-tier Tribunal, Employment Tribunals, Upper Tribunal, and Employment Appeal Tribunal, including around 5,000 judicial office-holders. The SPT is supported in these responsibilities by the Deputy Senior President of Tribunals (DSPT).
The SPT’s Private Office plays a central role in supporting both the SPT in delivering his statutory responsibilities and wider leadership functions across the tribunals system. The team provides strategic advice, coordinates governance structures, and ensures they are fully briefed and supported in their engagement with HMCTS, government departments, devolved administrations and external stakeholders.
A significant part of the Office’s work centres on governance and coordination, including providing secretariat support to the Tribunals Judicial Executive Board, and other key groups.
The team maintains oversight of cross-cutting issues affecting the tribunals, ensuring a clear and up-to-date understanding of risks, pressures and priorities across jurisdictions. It also supports policy development, strategy and external engagement, helping to ensure tribunals are effectively represented in wider justice system discussions.
Alongside this, the Office delivers a range of operational support, including managing correspondence, publications and day-to-day business, ensuring the smooth and effective functioning of the Private Office.
Hybrid Working Requirement
This position is eligible for hybrid working (current minimum requirement for time spent at base location is 60%, which is subject to business requirements).
The support provided by judicial Private Offices necessarily involves working before and after court, in keeping with the judge’s diary commitments and sitting patterns. Some early mornings and late evenings can be expected, though every effort will be made to accommodate flexibility where necessary. These roles are not suitable for reduced hours working.
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This post is based in the Royal Courts of Justice, Strand, London.
Summary Of The Role
We are recruiting an Executive Assistant (EA) to join the Private Office of the Senior President of Tribunals.
The primary responsibility is managing the busy diaries of the SPT and DSPT, making all arrangements for their meetings and ensuring their time is managed effectively. The postholder is also responsible for managing the Private Office shared mailbox: managing incoming emails, triaging requests to the relevant member of the team, and ensuring appropriate record-keeping.
This is a frontline role working directly with members of the senior judiciary to deliver their priorities across issues which impact judges across England and Wales. It would suit someone who is very organised, able to balance competing priorities, and has excellent attention to detail.
The role involves close working with teams across the Judicial Office, HMCTS, Ministry of Justice, and other partners across the justice system.
Please be aware that Private Office roles can be unpredictable and may require working long hours and occasional travel to accompany the SPT and DSPT to events and court visits.
Responsibilities, Activities & Duties:
Key responsibilities will include:
- Diary management for the SPT and DSPT, ensuring all arrangements are in place for their meetings and other commitments, and responding to changing demands on their time.
- Working closely with the judges’ clerks to ensure appropriate balance between their judicial and their leadership responsibilities.
- Managing the Private Office mailbox, monitoring incoming correspondence and triaging it to the relevant member of the team.
- Providing occasional assistance with drafting and responding to correspondence on behalf of the Private Office.
- Providing secretariat support, including organising meeting invites, coordinating visitors, preparing and circulating papers, and ensuring timely distribution of materials.
- Attending meetings as required and producing accurate, high-quality minutes, including for the Tribunals Judicial Executive Board.
- Arranging for the SPT and DSPT’s visits to courts across England and Wales, booking travel and accommodation, and liaising with local court staff on logistical preparations for the visit.
- Coordinating the distribution and tracking of judicial robes, including maintaining oversight of stock levels and ensuring timely fulfilment of requests.
- General administrative tasks to support the smooth-running of the Private Office.
Please note that the work of the SPT’s Office is subject to changing priorities and you may be required to take on other areas of responsibility as needed.
Essential Knowledge, Experience And Skills
- Excellent organisational skills, with strong attention to detail.
- Ability to manage your own workload, manage competing requests and prioritise tasks effectively.
- Ability to work at pace and the flexibility adapt to changing circumstances.
- Good written and verbal communication skills.
- Ability to build strong working relationships across teams.
Desirable Knowledge, Experience And Skills
- Experience of working in a private office or similar environment closely supporting senior leaders in an executive assistant function.
- Experience working with the judiciary and / or the magistracy.
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Person specification
Please Refer To Job Description
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Working Together
- Delivering at Pace
Alongside your salary of £33,551, Ministry of Justice contributes £9,719 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).
- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- Annual Leave
- Public Holidays
- Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.
https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland
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