Gist Limited
Executive Assistant
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
At Gist, we're proud to be part of the M&S Group, the logistics engine behind M&S Food.
From our distribution centres to our transport operations and support functions, we connect people, technology and expertise to ensure the right products reach the right stores at the right time.
As we continue to invest in our people, technology and network, there's never been a more exciting time to join Gist and help shape the future of food logistics.
The Opportunity
This is a pivotal role, acting as a trusted partner to senior leaders, enabling them to focus on delivering our business strategy while you manage the day-to-day coordination that keeps everything running smoothly.
You'll be responsible for managing complex diaries, coordinating travel, handling confidential information and anticipating the needs of your stakeholders. Working across multiple priorities, you'll build strong relationships, exercise sound judgement and ensure our leaders are organised, prepared and able to operate at their best.
If you thrive in a fast-paced environment, enjoy variety and take pride in being one step ahead, we'd love to hear from you.
What You'll Be Doing
Your key accountabilities will include:
- Providing proactive Executive Assistant support to members of the Leadership Team.
- Managing complex and ever-changing diaries, prioritising appointments and resolving scheduling conflicts.
- Coordinating UK and international travel, accommodation and detailed itineraries.
- Managing corporate credit cards and processing expense claims.
- Supporting SuccessFactors administration and maintaining accurate records.
- Coordinating NJNC meetings and associated administration.
- Preparing high-quality correspondence, presentations and documents.
- Supporting project activity and ad hoc executive administration.
- Working collaboratively with the wider M&S Executive Assistant community where required.
- Maintaining the highest levels of confidentiality, professionalism and attention to detail.
- Building effective relationships with internal and external stakeholders to ensure executives are supported efficiently.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
What We're Looking For
Your skills and experience will include:
- Previous experience supporting Director or Executive-level leaders.
- Outstanding diary management and organisational skills.
- Advanced Microsoft Office skills, including Outlook, PowerPoint, Word and Excel.
- Excellent written and verbal communication skills.
- Exceptional attention to detail and organisational ability.
- The confidence to manage competing priorities and changing demands.
- Strong stakeholder management skills with the ability to influence and build trusted relationships.
- A proactive, solutions-focused approach with the ability to anticipate executive needs.
- Experience supporting business projects and coordinating administrative activities.
- A good understanding of GDPR and handling confidential information.
What’s in it for you?
As Well As a Competitive Salary, You'll Benefit From
- 20% M&S discount on most things from furniture, fashion and food
- Competitive Salary
- 25 days’ annual leave plus bank holidays (rising with length of service)
- Discounted rates on healthcare cash plan
- Auto Enrolment Pension or competitive Defined Contribution Pension Scheme and life assurance (up to 4 times salary)
- Amazing perks and discounts via our App to major restaurants and retailers
- Access to a wide range of wellbeing support – including our Employee Assistance Programme
- A first-class welcome with a tailored induction and a wide range of training schemes to help with your learning and development
- Cycle to work scheme
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Why Gist?
When you join Gist, you're joining a business that plays a critical role within the M&S Group.
You'll have the opportunity to influence meaningful change, work alongside experienced leaders and contribute to one of the UK's leading food supply chains.
Our culture is built around our values of being Progressive, Accountable, Collaborative and Ethical, creating an environment where people are trusted, supported and encouraged to grow.
Whether you're leading a site operation, delivering transformation or shaping future strategy, your work will make a real difference.
Our commitment to inclusion
At Gist, we believe our differences make us stronger.
We're committed to building an inclusive workplace where everyone feels valued, respected and able to succeed. We welcome applications from people of all backgrounds, experiences and perspectives.
If you require any reasonable adjustments at any stage of our recruitment process, please let us know. We'll work with you to ensure you have the support you need.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills