Wise May Ltd
Executive Legal Assistant
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Legal Executive Assistant Opportunity
Wise May are looking for a Legal Executive Assistant to join our client, a Law firm based in the City. This is an amazing opportunity to join a friendly and supportive team in a fast-growing company.
This role supports the Dispute Resolution team and will require relevant Legal experience.
This is a full-time 12-month FTC, with hybrid working and the hours are 9am - 5:30pm.
Legal Executive Assistant duties
- Provide EA support to the Dispute Resolution team (7 people), which includes the head of department, partners, senior associates, and paralegals.
- Open files and prepare client care documentation, including AML and conflict checks.
- Draft, format, and amend legal documents, correspondence, and court forms (e.g., witness statements, Notices of Change, AOS).
- Manage court filings via online portals and email.
- Support billing processes, including raising invoices, payment requests, and monitoring disbursements.
- Assist with debt recovery, including chasing outstanding payments and producing reports.
- Produce reports including time recording summaries.
- Conduct legal and factual searches and obtain supporting documentation (e.g., Infotrack).
- Maintain accurate filing systems and handle confidential information appropriately.
- Support complaints handling processes and ensure key deadlines are met.
- Assist with general office tasks, including printing, scanning, copying, and document collation.
- Use systems such as DocuSign and Titanfile for document management.
- Provide wider support to the secretarial pool as required.
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Legal Executive Assistant skills required
- Previous experience in a legal secretarial role within a contentious environment, ideally supporting Dispute Resolution/Litigation (2–4 years preferred).
- Strong understanding of legal processes, including AML, conflict checks, billing, and court procedures.
- Experience supporting fee earners in a busy, transactional environment.
- Excellent document formatting and attention to detail, with confidence producing court documents and bundles.
- Strong organizational skills, with the ability to manage multiple tasks and deadlines.
- Good working knowledge of legal systems (e.g., Practice Evolve, DocuSign, Titanfile, Infotrack).
- Clear and professional communication skills, both written and verbal.
- Proactive and adaptable, with a team-focused approach.
- Ability to handle confidential information with discretion.
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Benefits
- Hybrid (3 days in the Office, 2 days working from home).
- 25 days annual leave.
- Office closure at Christmas.
- Health and Life Insurance.
- Pension.
- Mind Up - Mental Health Wellbeing.
- Exercise classes once a month.
- Regular socials.
- Lunch & Learns.
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