York St. John University
Executive Officer
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Full time, permanent
Location: York
Salary: £31,236 to £33,951 per annum
Introduction to YSJ University
Situated in the heart of the historic city of York, and with the addition of our London Campus, York St John University has a long and proud tradition as a distinguished higher education provider.
Our success is founded on the quality of academic teaching and research, our thriving campus environments, our professional and pastoral support, and our values of an inclusive, innovative and ambitious community with a strong sense of belonging.
The Role
You will be joining a small, friendly team made up of two key areas: the Executive Support Office (ESO) and the Central Services Office (CSO).
The Executive Support Office provides a proactive executive support service to the University's Executive Board, supporting a wide range of activities including senior meeting administration and minute-taking, governance processes, research, project coordination, and general executive support.
The Central Services Office works closely with academic staff, providing support with recruitment processes and the University's financial systems.
We pride ourselves on working in a collaborative and supportive environment, where team members are encouraged to work across both areas as needed. This flexible approach helps ensure the smooth and efficient delivery of our services and supports the University's wider objectives.
Required Skills And Experience
Your key areas of responsibility will be:
- Managing complex diaries, meetings, travel arrangements and events for senior leaders
- Prepare briefings, reports, and correspondence, distilling complex information into clear insights
- Act as Secretary for committees, including agenda planning, papers, and minutes
- Support governance processes, including Academic Board and Board of Governors’ Sub-Committees
- Contribute to strategic projects through research, analysis, and coordination
- Monitor actions and ensure timely delivery of outcomes
- Support the efficient running of the Executive Support Office and Central Services Office, pro-actively working with colleagues to enhance our services.
We are looking for a confident and proactive professional with excellent organisational and interpersonal skills. You will demonstrate:
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
- Sound judgement and the ability to handle sensitive information with discretion
- Excellent communication and stakeholder management skills
- The ability to manage a varied workload under pressure
- Experience supporting senior executives or working in a similar role
- A solutions-focused approach with great attention to detail
Additional Information
For informal inquiries, please contact Mandy Towell m.towell@yorksj.ac.uk
It is anticipated that the selection process will include an interview and skills tests. Further details will be provided if you are shortlisted for interview.
Unfortunately, this role is not eligible for Skilled Worker Visa sponsorship however we welcome your application if you are able to evidence right to work in the UK via an alternative route.
We offer a range of family friendly and inclusive policies and facilities and welcome applications from individuals from underrepresented backgrounds. As part of our commitment to providing an inclusive working environment, consideration is given to all requests for job share or flexible working arrangements.
This vacancy is scheduled to close on the date indicated at the bottom of this advert, but we encourage you to please apply as early as possible as we may consider closing earlier if we receive a high level of applications. If the vacancy is closed earlier, all pending applicants will be notified and provided with 24 hours' notice to submit an application.
Application process support
We are keen to support you throughout the recruitment process. Before starting your application please refer to the attached candidate application form guidance below which provides advice about completing the application process.
If you require a reasonable adjustment in order to apply for this position please contact vacancies@yorksj.ac.uk. Within the application form there is an opportunity for you to request a reasonable adjustment at the interview stage of the process, however if you wish to discuss this in further detail at any point in the process please do not hesitate to contact us. The following resource may help you adapt the device you are using to apply to suit your needs My Computer My Way (abilitynet.org.uk).
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Please note that CVs are not accepted in place of the application form. Within the application process you will be asked to answer a selection of work-related questions. Our aim is to get to know you, and understand your individual skills and experience, and how you would apply these within the role. We are aware that AI can be helpful in shaping your responses, but we encourage you to share your answers in your own words.
Our Benefits Package
We offer a wide range of employee benefits including:
- Excellent annual leave entitlement, including five discretionary university closure days over the Christmas period
- Disability leave (applies to staff who have disclosed a disability and is also available to staff with disabled dependants)
- Pension scheme
- Health Cash Plan after six months service
- Employee Assistance Programme
- Paid leave for Armed Forces Reservists
- On-campus courses, one-to-one tutorials, and online resources to help you develop your digital skills and work with new software
- Relocation expenses package for certain roles
- Reimbursement of Skilled Worker Visa application fees and Visa loan scheme for additional costs (if applicable to the role)
Further Information About Life At YSJ
Our attached 'further information' document below provides further information about our culture, achievements and testimonials from our employees.
Read more about our culture, inclusive community, working arrangements and benefits for York St John employees
Read the latest news, views and stories from our staff and students.
Read more about our commitment to managing and reducing our environmental impact and to promoting sustainable development wherever we can.
Closing Date
Sunday 26 July 2026 at midnight
Provisional Interview Date
Friday 07 August 2026
Further Details
Job Description
Further Information
Candidate application form guidance
Email details to a friend
Apply Online
Share
View All Vacancies
View Previous List
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location