Environment Agency
Executive Support Administrator - 35219
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Executive Support Administrator - 35219
If you thrive on variety and enjoy making things happen behind the scenes, we’d love to hear from you.
We are fully committed to being an inclusive employer and ensuring equal opportunities for everyone. We welcome flexible working patterns for all our vacancies.
Job Description
We have a fantastic opportunity to join the Executive Office within the Strategy, Transformation, and Assurance Directorate.
You’ll play a vital role in supporting strategic delivery at the heart of our organisation.
We’re looking for a highly organised and proactive Administrative Assistant to provide exceptional support to our Executive Support Team. This is a varied and rewarding role that combines administrative excellence with planning, co-ordination of logistics for events (including visits and conferences) and note-taking responsibilities.
The key to this role is the ability to be a self-starter, communicate effectively, and ensure attention to detail in all that you do.
This is a fast-paced role, working closely with others in the Private Office, the Executive Leadership Team’s private offices, and colleagues from across the organisation.
This role provides great learning, networking, and career development opportunities.
What you’ll do:
You’ll handle all administrative activities on behalf of the Business Manager and Executive Coordination Managers. You’ll play a key role in managing the logistics for events and visits, working closely with the team to ensure smooth running of internal and external events. Support the Office with planning activities. You'll draft key notes and actions for a range of meetings, providing clear records of decisions. You will be required to provide cover for the Executive Director's PA once a week (currently on a Friday) and during periods of leave, so there is an opportunity to get involved in a broader range of activities on a regular basis.
If you thrive on variety and enjoy making things happen behind the scenes, we’d love to hear from you.
The team
Strategy, Transformation and Assurance (STA) Directorate comprises around 1,200 staff.
The STA Executive Office is a small, supportive team working on behalf of the Executive Director.
The Office has recently undergone a restructure, expanding resources to enable individuals to perform at their best, provide excellent support to the Executive Director, and improve collaboration across STA and the organisation. This is a great time to join the team and be part of something new.
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Experience/skills Required
What we’re looking for:
We’re looking for someone highly organised, digitally confident, and an experienced communicator who can build strong relationships with internal and external stakeholders. You’ll need to be adaptable, calm under pressure, and able to manage competing priorities effectively.
Desirable skills/experience required for the role:
Strong organisational and time management skills Excellent communication skills (written and verbal) Strong attention to detail Ability to maintain confidentiality and discretion IT proficiency in Microsoft Office Suite Experience in note taking and document preparation Ability to manage multiple priorities in a fast-paced environment Experience in event coordination and administrative leadership
We are fully committed to being an inclusive employer and ensuring equal opportunities for everyone. We welcome flexible working patterns for all our vacancies.
Contact and additional information
Please note that while this role can be delivered from any Environment Agency office, regular travel to our Marsham Street office in London for co-location and meetings, and some occasional overnight stays will be required.
For further information about the role, please contact: Lucy Manzo lucy.manzo@environment-agency.gov.uk
Competence 1
Manages Self
Description
Capability definition - Has full awareness of own strengths, weaknesses, impact and approach. Effectively organises self and takes personal responsibility for own role in the Environment Agency.
Please describe how your experience would help you excel as an Admin Assistant in the Exec Director's office and what skills you have that demonstrate this?
Competence 2
Achieves Results
Description
Capability definition - Sets and delivers high work standards, demonstrates the drive to meet targets. Prioritises and organises tasks and resources to ensure timely achievement of results.
Please use an example to describe a time when you had to manage multiple tasks or deadlines at once. How did you prioritise and what was the outcome?
Competence 3
Communicates Effectively
Description
Capability definition - Listens and questions to understand and engage. Conveys information and ideas clearly, accurately and persuasively through speech and writing.
Please use an example to describe a time when you had to share important information with different people. What communication techniques did you use and how did you make sure everyone understood?
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If you are applying from the Civil Service please note that the Environment Agency is not a part of HM Civil Service and you would not be a Crown Servant in the event of being appointed. Therefore, you will not be eligible for continuous service. For applicants who currently work in local government or other bodies listed in the Redundancy Payments (Continuity of Employment in Local Government etc) (Modification) Order 1999, you may be eligible for continuous service for the purpose of calculating any future redundancy payment. If you are unsure of your status then you should contact your own HR Team.
We are fully committed to having a diverse and inclusive workforce to reflect the communities we serve. We welcome flexible working patterns for all our vacancies, including job share, so please include clearly any information regarding your preferred working arrangements on your application.
We also have a Guaranteed Interview Policy to support those with a disability who are seeking employment. We have committed to guaranteeing an interview to anyone with a disability whose application meets the minimum criteria for the post.
The Environment Agency, as a Non-Departmental Public Body, is committed to providing value for money and utilises Central Government frameworks and contracts for all external recruitment needs. For this reason, we are unable to engage with the market directly through post, email or phone calls . Should you wish to become a support supplier on one of these frameworks or contracts please visit https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier/becoming-a-supplier-through-the-crown-commercial-service-what-you-need-to-know for more information.
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Although the Environment Agency is a non-departmental public body sponsored by Defra, we subscribe to and align with the candidate guidance on the use of artificial intelligence found on the Civil Service Careers website. Please review for more information on appropriate and inappropriate use.
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