Womble Bond Dickinson (UK) LLP
Executive Support Assistant
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Executive Support Assistant (Administrator) – Newcastle Office
About the Role
This Executive Support Assistant (ESA) position is based in our Newcastle office, offering professional administrative support to our fee-earning teams across the firm. Drawn from the Executive Support Assistant (ESA) team, this role focuses primarily on Newcastle-based fee earners but benefits from collaborative workflow—leveraging a BigHand Workflow system overseen by a designated Workflow Coordinator to allocate and track work for consistency and deadlines.
ESAs are valued for their technical proficiency, strong organisational skills, and flexibility, ensuring high standards in archiving, scanning, bundling, searches, client correspondence, and post-transaction services. They thrive on collaboration, delivering exceptional client service aligned with the firm’s core values.
Key Responsibilities
- Support fee-earners in the Newcastle office across a variety of administrative tasks, including:
- Manuscript collation and submission
- Archiving, photocopying, scanning
- Bundle preparation and binding
- Post-completion workflow management
- Utilise the BigHand Workflow system for coordination, maintaining detailed records of tasks
- Work cross-office to share best practices and monitor workflow for efficiency
- Maintain familiarity with office operations and share adjustments for smoother internal transactions
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Requirements
The role demands practical experience and three core skills:
- Prior administrative experience, ideally in law, accounting, or professional services*
- Proficiency with Microsoft Office suite (Word, Excel, Outlook, etc.)
- Strong interpersonal communication—adapting tone for emails, telephony, and written updates
*(Optional but advantageous: knowledge of firm-specific systems like BigHand or real estate/conveyancing workflows.)
Why Join Us?
Our Culture
We foster an open, human-centred culture—our team goes beyond the traditional "suits and numbers" mentality. Feedback and collaboration are lifelong. Unlike rigid hierarchies, we nurture transparency and ** Value-driven networking**.
Wellbeing & Flexibility
- As Mindful Business Charter signatories, we prioritise mental health and work-life balance.
- Initiatives include:
- Flexible working arrangements
- Wellness resources for fitness, resilience, and personal growth
- Adjustable supports are tailor-made for candidates with disabilities or long-term conditions during recruitment.
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Commitment to Inclusivity
We actively champion Diversity, Equity & Inclusion (DEI) through created communities offering:
- Affinity groups for race/ethnicity, LGBTQ+, disability, neurodiversity, families, and women’s development
- Regular feedback sessions to enhance network coverage
- Board sponsorship for progress visibility
Inclusive Recruitment This role is open and accessible to all applicants. Should you or a candidate have a condition requiring adjustments (e.g., alt-text notices, modified applications), please notify the recruiter in advance.
Note for Disability Adjustments
If needed during recruitment, let the recruitment team know in the application—this information is treated confidentially and solely used internally.
Agencies: For partnership enquiries, please visit [agency link]. Direct recruitment is our priority; exceptions on a case-by-case basis._
Let’s build a workplace where difference drives excellence. 🌱
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