GES - Global Experience Specialists
Exhibitor Relations Coordinator
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Exhibitor Relations Coordinator
Project Coordinator – Graphics Team (Birmingham) GES – Global Event Solutions
Do you thrive in a fast-paced environment? We’re looking for an experienced Project Coordinator to join our Graphics Team based in Birmingham.
About the Role
The Project Coordinator will support the GES Exhibitor Graphics function, ensuring seamless project delivery by coordinating tasks efficiently, accurately, and within client SLAs.
Who We Are
GES is a global, full-service live events marketing partner, crafting world-class exhibitions, events, and conferences. From strategy to execution—including awe-inspiring graphics and impactful measurement—we bring brands to life.
Our culture thrives on creativity, collaboration, and flexibility. We’re a team of talent-driven professionals, including designers, account managers, marketers, and artisans, united by our shared passion for memorable experiences.
Your Responsibilities
As Project Coordinator, your key duties will include:
- Administrative & Operational
- Manage the exhibitor graphics invoicing system, ensuring invoices align with Purchase Orders (POs).
- Process face-to-face briefings (internal and external clients), initiating planning and scheduling.
- Develop work schedules based on client requirements, coordinating resources (labour, travel, suppliers).
- Use internal systems (PMS Print Management System, SOP Sales Order Processing, Salesforce.com) for project tracking.
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Project Coordination & Delivery
- Generate quotes (both off-the-shelf and bespoke) for internal and external clients, listing items and budgets.
- Monitor and update daily revenue tracking data.
- Coordinate gra vesites project (software development at tech startup resolver)to collect waste with project partnerships:
- Steadfastly adhere to briefs by ensuring production aligns with client expectations.
- Oversee onsite job packs for installation teams, ensuring accuracy and real-time updates.
- Liaise with crosslinking time?Graphics departments & Design/Production teams to brief and deliver on requirements.
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Communication & Client Service
- Resolve queries via phone, online chat, or email with professionalism.
- Represent GES authentically, showcasing industry knowledge and adaptability.
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- Logistics & Compliance
- Optimise courier routes for cost-effectiveness, processing PO requests.
- Monitor and meet departmental KPIs/objectives while demonstrating flexibility to adapt to varied tasks/locations.
Relationships & Collaboration
You’ll forge positive working relationships internally (with GES teams and suppliers) and externally (with exhibitors and organisers).
Development & Benefits
- Career growth opportunities within a supportive, progressive business.
- Competitive salary + tailored career advancement through management backing.
** Equality & Inclusion**
At GES, diversity and inclusion are core values. We encourage applications from all backgrounds, offering an environment where everyone can thrive.
Ready to join our team? Join us in delivering outstanding events and experiences—across Birmingham (and beyond). 🌟
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